Senate Governance and Nominating Committee

General

1. The Chancellor and the President and Vice-Chancellor are recognized as voting members of all committees.
2. As they are unlikely to attend all meetings, their presence or absence will not count towards quorum.
3. Committees will review their membership composition annually.
4. Each standing committee shall require two senators as members.
5. Committees will, unless otherwise decided by Senate, follow the bylaws of Senate.

Chairs of Committees

1. Committee members elect a senator as chair. If no senator is available, a representative may be elected chair if a senator is concurrently elected vice-chair.
2. A committee vice-chair may be elected to support a chair as needed. This may include reporting to Senate on behalf of the chair or chairing meetings in the absence of a chair.
3. All senators, who are members of a senate standing committee, are eligible to be elected as chair.
4. The chair of a committee should not be an administrator whose portfolio mirrors that of the committee.
5. The chairs of senate standing committees are normally elected for a three-year term beginning in September,
   or for the term of the senator elected as chair, whichever is shorter.

Attendance Requirement

1. The chair may inform the committee if a member is absent for more than three meetings.
2. The chair may declare the seat vacant in conjunction with the committee.

Terms of Office

• Student senators - one year
• Designates - three years
• Representatives - three years
• Ex officio - ongoing

1. Advise Senate on all matters related to the ways it conducts the business of Senate, its meetings, and its proceedings.
2. Ensure that nominations are made for all senate elections.
3. As directed by Senate, nominate members to serve on committees on which Senate is represented.
4. Coordinating, in conjunction with the Chair of Senate, the work of senate committees, especially where consultation between standing committees is required.
5. Review regularly the Senate bylaws and recommend revisions to Senate.
6. Review the Faculty bylaws and recommend revisions to Senate
7. Advise Senate on matters related to duties of members and conflict of interest.
8. Advise Senate on procedures for the recommendation and selection of candidates for chancellor, president, deans, university librarian, registrar, and other senior academic administrators.
9. Advise Senate on matters related to Senate and Board of Governors elections.
10. Advise Senate on matters related to minimum qualifications of faculty members.
11. Review at least once every three years, the configuration of senate standing committees, their membership, terms of reference, their consultation and reporting relationships, and propose to Senate any recommendations for change.
12. Establish such subcommittees as needed to fulfill SGNC's responsibilities.
13. Other duties as assigned by Senate.

Voting Members

• Chancellor
• President
• Vice-Chair of Senate
• Student senator
• Three faculty senators*
• Support staff senator
• Dean or designate

*The three faculty senators, when taken with the Vice-Chair of Senate, will represent three Faculties.

While faculty Senators serve three-year terms on a committee, one of these three seats for faculty Senators shall be,
in the interests of increasing opportunities for students, posted as a one-year term.

Non-voting Members

• Provost and Vice-President, Academic or designate
• University Registrar or designate
• University Secretary or designate