Clone of IPM Monthly Reporting Form

Surrey's Kwantlen University given all-clear after potential threat

Thank you for your dedication and commitment to the International Peer Mentor Program. Your contributions are greatly valued and appreciated!

International Peer Mentors must use this form to provide monthly updates about their activities in the program as designated in the program outline.

Important! Please submit this form by the deadline mentioned in the program reporting guide.

Report #1: August 21 - September 29 | Deadline: Monday, October 2, 2023

Report #2: October 2 - November 3 | Deadline: Monday, November 6, 2023

Report #3: November 6 - December 1 | Deadline: Monday, December 4, 2023

Late submissions may impact your performance assessment, unless a valid reason was provided before the deadline. If you submitting your report after the deadline, please provide a valid reason in the same email.

Utilize the STAR method when completing your report to reflect on the outcome of your actions within the IPM program:

STAR Method

Situation (the WHY): Explain the situation that occurred. What was the purpose of your Task and Action?

What information was important to share? What inquiry arose? What discussion transpired? What activity occurred? What support was requested? What administrative work was required? Etc.

Task (the WHAT): Discuss the specific tasks that you had to complete as a result of the Situation.

Action (the STEPS): State the specific steps you took to finish the Task and share an explanation of your process.

Results (the OUTCOME): Finally, talk about the outcome of your Action. Explain how the situation was resolved and contributed to satisfaction and support of mentees.
Please select the appropriate reporting period.
How many Informative Check-In Emails did you send during this reporting period?
How many Engaging Check-In Emails did you send during this reporting period?
How many Teams Drop-In sessions did you host during this reporting period?
What did you plan for each drop-in session? What actually transpired during each session? How many mentees on average joined each of your Teams drop-in sessions during the current reporting period? Provide a detailed description of each session utilizing the STAR method to describe situation, task, action and result (you can choose 1-3 specific situations to discuss when utilizing the STAR method). Overall, what were you able to achieve during your drop-ins and what could you improve upon for next reporting period?
How many In-Person Drop-In sessions did you host during this reporting period?
What day was your In-Person Drop-In?
How many MINUTES long was your In-Person Drop-In?
Where did you host your In-Person Drop-In?
How many mentees attended your In-Person Drop-In? What was your plan for the In-Person Drop-In? What situations came up during the In-Person Drop-In? Use the STAR method to describe each situation and be sure to focus on the results and outcome for each In-Person Drop-In (you can choose 1-3 specific situations to discuss when utilizing the STAR method). What important results emerged from each and how did you ultimately support and improve the experience of your mentees through your In-Person Drop-In?
What day was your In-Person Drop-In?
How many MINUTES long was your In-Person Drop-In?
Where did you host your In-Person Drop-In?
How many mentees attended your In-Person Drop-In? What was your plan for the In-Person Drop-In? What situations came up during the In-Person Drop-In? Use the STAR method to describe each situation and be sure to focus on the results and outcome for each In-Person Drop-In (you can choose 1-3 specific situations to discuss when utilizing the STAR method). What important results emerged from each and how did you ultimately support and improve the experience of your mentees through your In-Person Drop-In?
What day was your In-Person Drop-In?
How many MINUTES long was your In-Person Drop-In?
Where did you host your In-Person Drop-In?
How many mentees attended your In-Person Drop-In? What was your plan for the In-Person Drop-In? What situations came up during the In-Person Drop-In? Use the STAR method to describe each situation and be sure to focus on the results and outcome for each In-Person Drop-In (you can choose 1-3 specific situations to discuss when utilizing the STAR method). What important results emerged from each and how did you ultimately support and improve the experience of your mentees through your In-Person Drop-In?
What day was your In-Person Drop-In?
How many MINUTES long was your In-Person Drop-In?
Where did you host your In-Person Drop-In?
How many mentees attended your In-Person Drop-In? What was your plan for the In-Person Drop-In? What situations came up during the In-Person Drop-In? Use the STAR method to describe each situation and be sure to focus on the results and outcome for each In-Person Drop-In (you can choose 1-3 specific situations to discuss when utilizing the STAR method). What important results emerged from each and how did you ultimately support and improve the experience of your mentees through your In-Person Drop-In?
What day was your In-Person Drop-In?
How many MINUTES long was your In-Person Drop-In?
Where did you host your In-Person Drop-In?
How many mentees attended your In-Person Drop-In? What was your plan for the In-Person Drop-In? What situations came up during the In-Person Drop-In? Use the STAR method to describe each situation and be sure to focus on the results and outcome for each In-Person Drop-In (you can choose 1-3 specific situations to discuss when utilizing the STAR method). What important results emerged from each and how did you ultimately support and improve the experience of your mentees through your In-Person Drop-In?
What day was your In-Person Drop-In?
How many MINUTES long was your In-Person Drop-In?
Where did you host your In-Person Drop-In?
How many mentees attended your In-Person Drop-In? What was your plan for the In-Person Drop-In? What situations came up during the In-Person Drop-In? Use the STAR method to describe each situation and be sure to focus on the results and outcome for each In-Person Drop-In (you can choose 1-3 specific situations to discuss when utilizing the STAR method). What important results emerged from each and how did you ultimately support and improve the experience of your mentees through your In-Person Drop-In?
What day was your In-Person Drop-In?
How many MINUTES long was your In-Person Drop-In?
Where did you host your In-Person Drop-In?
How many mentees attended your In-Person Drop-In? What was your plan for the In-Person Drop-In? What situations came up during the In-Person Drop-In? Use the STAR method to describe each situation and be sure to focus on the results and outcome for each In-Person Drop-In (you can choose 1-3 specific situations to discuss when utilizing the STAR method). What important results emerged from each and how did you ultimately support and improve the experience of your mentees through your In-Person Drop-In?
What day was your In-Person Drop-In?
How many MINUTES long was your In-Person Drop-In?
Where did you host your In-Person Drop-In?
How many mentees attended your In-Person Drop-In? What was your plan for the In-Person Drop-In? What situations came up during the In-Person Drop-In? Use the STAR method to describe each situation and be sure to focus on the results and outcome for each In-Person Drop-In (you can choose 1-3 specific situations to discuss when utilizing the STAR method). What important results emerged from each and how did you ultimately support and improve the experience of your mentees through your In-Person Drop-In?
What day was your In-Person Drop-In?
How many MINUTES long was your In-Person Drop-In?
Where did you host your In-Person Drop-In?
How many mentees attended your In-Person Drop-In? What was your plan for the In-Person Drop-In? What situations came up during the In-Person Drop-In? Use the STAR method to describe each situation and be sure to focus on the results and outcome for each In-Person Drop-In (you can choose 1-3 specific situations to discuss when utilizing the STAR method). What important results emerged from each and how did you ultimately support and improve the experience of your mentees through your In-Person Drop-In?
What day was your In-Person Drop-In?
How many MINUTES long was your In-Person Drop-In?
Where did you host your In-Person Drop-In?
How many mentees attended your In-Person Drop-In? What was your plan for the In-Person Drop-In? What situations came up during the In-Person Drop-In? Use the STAR method to describe each situation and be sure to focus on the results and outcome for each In-Person Drop-In (you can choose 1-3 specific situations to discuss when utilizing the STAR method). What important results emerged from each and how did you ultimately support and improve the experience of your mentees through your In-Person Drop-In?
How have you supported your mentees this reporting period? How many email inquiries have you responded to from your mentees? What were the most common questions asked by your mentees? Did you have any impromptu Teams calls with your mentees? How many Teams chat threads did you respond to from your mentees? Provide a description of any outcomes utilizing the STAR method to describe situation, task, action and result (you can choose 1-3 specific situations to discuss when utilizing the STAR method). Overall, what were you able to achieve during your communications and support with mentees and what could you improve upon for next reporting period?
Did you support KPU International by running a booth? Supporting an event? etc. Provide details about your experiences utilizing the STAR method.
How do you feel your general performance has been this reporting period? What was your greatest achievement this reporting period? How can you improve for the next reporting period? What was your favourite moment with the program this reporting period? What do you feel was the most challenging experience for you during this reporting period?
What have you learned this reporting period or were there any growth opportunities for you? What are you looking forward to in the next reporting period? Do you have any goals moving forward and how do you plan to tackle them?