How to Calculate Your Fees
These general instructions are for students in open registration, fixed, semester or term based programs and courses. Please read the entire Tuition and Fees section to fully understand all costs associated with your program.
| Step 01 Review Criteria |
| Review the program criteria in your chosen area of study to ensure that all assessment, admission and registration requirements have been met. Ensure that any admission, registration or commitment fees have been paid. |
| Step 02 Review Program |
| Return to the program criteria in your chosen area of study. Make note of enrolment restrictions (open, term/fixed/semester based). Make a list of all of the courses you are registered for, for the upcoming term and note whether they are credit or non-credit. |
| Step 03 Determine Tuition |
| Using the Tuition and Program Fees table, calculate the tuition fees that apply to your program. Be sure to add in the mandatory student fees charged for all students. |
| Step 04 Confirm Fees |
|
Make note of payment deadlines for your semester and confirm fees with each registration transaction. |
| Step 05 Make Payment |
- Pay online with Visa, Mastercard or AMEX
- In person at cashier
- Drop box
- Electronic Bill Payment Services at your financial institution
- By mail via Canada Post
|
Tuition
Fee Schedule Disclaimer
From 01 July 2008 to 30 June 2009. Kwantlen reserves the right to amend this schedule without notice.
Credit Courses
The Kwantlen Board of Governors has approved tuition and other fees for each program. They vary depending upon the type and duration of the program. Senior citizens (age 65 and older) are not charged tuition or other fees for credit courses.
Fees
Student Association and CFS Fees
In addition to tuition fees, students are required to pay a Student Association fee. Students are also required to pay a fee for membership in the Canadian Federation of Students (CFS). All students, except senior citizens [age 65 and older], Summer Language Bursary recipients, and those enrolled in Access Programs for People with Disabilities, pay these fees.
Student Health and Dental Plan
The Kwantlen Student Association has implemented, by means of student referendum, a mandatory health and dental plan providing extended medical coverage and a student dental plan. Enrolment in these plans is a requirement of registration at the University for all students with a course load of 60% (9 credits) or more.
There is a provision for opting out of either or both plans if a student is able to provide proof of comparable existing coverage. Specific instructions for opting out are available online. When a student registers at Kwantlen, the student’s name, student number, address, gender and date of birth will be released to the insurer and the plan administrators.
All questions or concerns about plan coverage or opting out of the Student Health and Dental Plan should be directed to the Student Service Coordinator:
| Kwantlen Student Association |
| Cloverdale: |
604.599.3075 |
| Langley: |
604.599.3398 |
| Richmond: |
604.599.2721 |
| Surrey: |
604.599.2126 |
Registration Deposit
Prior to registering, students must have a credit of $250.00. The registration deposit is used as partial payment for courses in which the student is registered. It is nonrefundable and non-transferable unless the student is unable at any time, after repeated attempts, to register in any course.
Where eligible, a student’s registration deposit will be automatically transferred for up to two consecutive semesters following the initial semester for which a deposit was paid.
Students who wish to request a refund of the registration deposit must follow the procedures as stated in policy C.39 titled “Refunds of Tuition and Other Fees” which can be found online at www.kwantlen.ca/policies
Tuition Tables
Note
International students should see the tuition section in the International Education portion of this calendar.
Semester and Term-Based Program Fees
Fees in effect for the Calendar year for 2008/2009.
Fees are subject to change without notice.
| Canadian Citizens or Permanent Residents |
| Tuition |
$116.50 per credit |
Student fees for libraries,
technologies and student life |
7% of tuition |
| All Students |
| Kwantlen Student Association |
Operating/Capital Fund: $7 per student, per semester, plus $3 per credit, to a maximum of $47 per semester
Bursary Fund: $1 per student, per semester
Lobby Fund: $2 per student, per semester
Campus Culture & Student Publication fee: $0.75 per credit per semester |
| Canadian Federation of Students |
Levy at $0.60 per credit to a maximum of $7.20/semester |
| Student Medical Plan |
Fees at $93.00 per year (can be waived if student already has coverage) |
| Student Dental Plan |
Fees at $86.00 per year (can be waived if student already has coverage) |
Continuous Intake Program Fees
Fees in effect for the Calendar year for 2008/2009.
Fees are subject to change without notice.
| Canadian Citizens or Permanent Residents |
| Tuition |
$101.40 per week |
Student fees for libraries,
technologies and student life |
7% of tuition |
| All Students |
| Kwantlen Student Association |
Operating/Capital Fund: $2.75 per week
Bursary Fund: $0.10 per week
Lobby Fund: $0.15 per week
Campus Culture & Student Publication fee: $0.75 per credit per semester |
| Canadian Federation of Students |
Levy at $0.46 per week full-time (pro-rated for part-time study) |
| Student Medical Plan |
Fees at $93.00 per year (can be waived if student already has coverage) |
| Student Dental Plan |
Fees at $86.00 per year (can be waived if student already has coverage) |
Fixed-Term Program Fees
Fees in effect for the Calendar year for 2008/2009.
Fees are subject to change without notice.
| Canadian Citizens or Permanent Residents |
| Tuition |
$116.50 per credit |
Student fees for libraries,
technologies and student life |
7% of tuition |
| All Students |
| Kwantlen Student Association |
Operating/Capital Fund: $7 per student, per semester, plus $3 per credit, to a maximum of $47 per semester
Bursary Fund: $1 per student, per semester
Lobby Fund: $2 per student, per semester
Campus Culture & Student Publication fee: $0.75 per credit per semester |
| Canadian Federation of Students |
Levy at $0.60 per credit to a maximum of $7.20/semester |
| Student Medical Plan |
Fees at $93.00 per year (can be waived if student already has coverage) |
| Student Dental Plan |
Fees at $86.00 per year (can be waived if student already has coverage) |
Other Program Fees
Fees in effect for the Calendar year for 2008/2009.
Fees are subject to change without notice.
The appropriate Vice President will determine fees and charges for the following:
- Cooperative Education Work Term
- Prior Learning Assessment
- Upgrading, Training Professional Studies and Course Audit
- International Students (consistent with Ministry Guidelines)
Payment of Fees
Open Registration Programs
Instructions for the payment of fees assessed during Online registration are included as part of the online Registration Guide and Timetable for each semester. A registration deposit will be required each semester before students will be given access to the Registration System. International Students must pay full tuition before they will receive access to the Registration System.
The remainder of fees must be paid by the first deadline as published in the Registration Guide and Timetable each semester. If a student does not make arrangements to pay their fees in full by the first payment deadline, their entire semester registration will be cancelled without notification. For any registration activity after the first payment deadline students will be required to make arrangements to pay their fees by the second payment deadline (after the end of late registration). If a student does not make arrangements to pay their fees by this second payment deadline their registration will not be cancelled. They will be billed for the outstanding fees, and assessed a late penalty (currently 5% of the outstanding amount, with a $10.00 minimum).
An additional penalty will be assessed on any outstanding balance four weeks after the first billing. Should the outstanding account balance not be paid at this time, the University reserves the right to forward the account to collections.
Selective Entry Programs
For most selective entry programs, a non-refundable commitment fee must be paid shortly after a seat in the program is offered to an applicant. The majority of this fee is applied toward the tuition assessed for the program. Payment of the commitment fee signifies acceptance of the seat by the applicant.
Should the applicant not complete the registration process by registering on or before a specified deadline, the commitment fee is forfeited and retained by the University and the seat will be offered to another applicant. Refer to the information in “Open Registration Programs” for payment of the remaining fees.
Fixed Term Programs
Students registering in a fixed term program will be notified by Enrolment and Registrar Services of the date by which fees must be paid. All fees must be paid prior to the start of classes.
Continuous Intake Programs
Students registering in continuous intake programs are required to pay three (3) months tuition and other fees in advance, on or before the first teaching day of every third month.
Students who are granted Fee Deferrals must contact Enrolment and Registrar Services by the due date to arrange for continuation of their registration. Students for whom paying their tuition and other fees three months in advance is a hardship will be permitted to pay on a monthly basis if recommended by the Registrar or designate or the Financial Awards Officer after completing an assessment of need.
Students who do not pay their fees by the close of business on the first day of classes for the month for which fees are due will be subject to a late payment fee. A student who fails to pay the fees owing by the close of business on the third day of classes for the month for which fees are due will have her or his registration cancelled and the seat may be offered to an applicant on the waitlist.
The student may appeal for reinstatement through the normal Kwantlen appeal process. If reinstatement is approved, the student will be required to pay a reinstatement fee in addition to the late payment fee. Reinstatement will be subject to the availability of a seat in the program.
Methods of Payment
Payment for tuition and other fees may be made by cash, cheque, credit card (Visa, MasterCard and American Express only), debit card, bank transfer or money order. In addition, payment may be made by Passport to Education, scholarship, bursary, student loan or by a sponsoring agency. In-person third party payments are only permissible if accompanied by a written authorization bearing the student’s signature, and the name of the third party.
Passport to Education
Students who are using a Passport to Education as payment, will need to provide their Social Insurance Number for any amounts over $500.00. Passport amounts in excess of the account balance will be refunded by cheque via postal mail about four weeks after registration ends.
Scholarships, Bursaries and Loans
Scholarships, Bursaries and Loans Students relying on the proceeds from a scholarship, bursary or student loan to pay their tuition and other fees should refer to the Registration Guide and Timetable for each semester, or contact Financial Awards regarding the deadline for a fee payment override.
Sponsored Students
Students whose fees are being paid by a sponsoring agency must ensure that a Letter of Authorization is received by Financial Services before your registration date. If you are relying on a sponsorship to cover the Registration Deposit, you must provide the Letter of Authorization before you can register. Letter of Authorization may be faxed to the attention of Accounts Receivable at 604.599.2338. Any question concerning sponsorship should be directed to Accounts Receivable at 604. 599.2242 or 604.599.2057.
Returned Cheques
If a cheque is issued in payment for fees and is returned for any reason prior to the first payment deadline, students will have their registration cancelled. If a cheque is issued in payment for fees and is returned for any reason after the start of classes, students will not be removed from their program and/or courses. Instead, they will be billed for the amount owing and NSF fees and payment penalties will be applied.
Account Balances
It is the student’s responsibility to ensure that any outstanding charges from previous registrations or other transactions with Kwantlen have been cleared. Kwantlen reserves the right to initiate action regarding any monies owed by the student in order to ensure that collection matters are brought to a timely and satisfactory conclusion.
Refunds and Fee Adjustments
See policy C.39 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.
International Students need to refer to policy K.1 that can be viewed at the Library or online at www.kwantlen.ca/policies.
Refunds or adjustments are provided under the conditions stated in the policy. Refund cheques will normally be mailed within six weeks after eligibility has been determined. The minimum amount refunded will be $5.00.
The following fees will not be refunded:
- Application Fee
- Re-application Fee
- Commitment Fee
- Document Evaluation Fee
- External Invigilation Fee
- Grade Appeal Fee
- Guided Study Tuition
- Late Payment Fee
- Prior Learning Assessment
- Registration Deposit
- Reinstatement Fee
- Supplemental Examination
- Testing Fee
- Transcript Fee
Selective Entry and Open Registration
Refunds are given, in accordance with policy. Specific instructions regarding the refund or adjustment of fees are provided in the Registration Guide and Timetable for each semester.
Students who accept a seat and pay the Commitment Fee, but do not register, will forfeit the Commitment Fee.
In general, students are entitled to a full refund, or a full reduction in outstanding fees, less the amount of the Registration Deposit, when courses are dropped by a specified deadline prior to the start of classes. This deadline is published in the online Registration Guide and Timetable.
Students who withdraw by the published deadline during late registration and thereby reduce their course load, will be granted a partial refund, or partial reduction in assessed fees (currently 70% of tuition fees.) If the withdrawal is from all courses for the semester, the minimum charge assessed is the amount of the Registration Deposit.
If the adjusted fees exceed the amount already paid on the account, the student will be required to pay the difference by the Fee Payment Deadline. Late payments are subject to a penalty.
A student who withdraws from courses after the deadline specified for refunds/fee adjustments is not entitled to a refund if the course load is decreased.
Fixed Term Programs
The following applies only to programs which do not use online registration (for programs that register online refer to the above section titled Selective Entry and Open Registration).
Students who fail to register after paying a commitment fee will forfeit the commitment fee.
In general, students who withdraw prior to the start of classes will receive a full refund or fee reduction, less the commitment fee. Students who withdraw by the end of the first week of classes will be entitled to a partial refund or fee reduction (currently 70% of tuition fees). The minimum fee assessed is the amount of the Registration Deposit or the 30% of the tuition fees that is not refundable, whichever is greater. A student who withdraws from a program or course after the first week of classes is not entitled to a refund.
Certain programs may establish individual refund schedules. These programs will provide information to students on the refund/fee adjustment deadlines prior to or upon registration.
Continuous Intake Programs
Students registered in continuous-intake programs are entitled to tuition fee refunds according to the following schedule:
Completion of Program
Students who complete their program and who have paid in advance will receive a full refund of tuition and Student Association fees for each full week paid for but not utilized.
Withdrawal or Suspension
Refunds of tuition and Student Association fees will only be granted for each full week of instruction paid for but not completed. Refunds will not be granted for partial weeks.
Guided Study
Because of the particular fee payment arrangements for instructor services, a student signing a guided study contract will not be eligible for any refund after the course has begun.
Tuition Fee and Education Certificate (T2202A)
This certificate will be issued to a student who was enroled in a qualifying educational program or a specified educational program. The student must have been enroled at the institution during the calendar year. The final determination of eligibility is based on the policies as set out by Revenue Canada. T2202A’s can be viewed and printed on Kwantlen’s Online Self-Service system.
General Fee Table
Fees are subject to change without notice. These fees are in effect from 01 July 2008 to 30 June 2009.
| Fee |
Description |
Amount |
Conditions |
| Preadmission Fees |
| Assessments and Testing |
See Assessment Table |
Determined by Faculty |
See individual programs for details |
| Document Evaluation |
Canadian International |
$25.00 $50.00 |
Non-refundable
Non-refundable |
| English Placement Tests |
|
$35.00 |
See individual programs for details |
| Admission Fees |
| Application Fee |
Canadian and Permanent Residents |
$40.00 |
Seniors discount. Non-refundable. |
| International |
$120.00 |
Non-refundable |
| Re-application Fee |
|
$20.00 |
Non-refundable |
| Registration Fees |
| Registration Deposit |
Required from Open Registration students |
$250.00 |
Applied towards tuition. Non-refundable except under restricted conditions. |
| Commitment Fee |
Maximum of 25% of program fee |
Varies by program |
Applied towards tuition. Varies for International students. Non-refundable. |
| Reinstatement Fee |
|
$40.00 |
Non-refundable |
| Payment Fees |
| Tuition |
See Tuition Fee tables |
Varies |
Varies with program. Refund restrictions. |
| Student Fees |
See Tuition Fee tables |
Varies |
Varies with program. Refund restrictions. |
| Late Payment Fee |
5% of account balance (min. $10.00) assessed monthly. |
Varies |
Assessed for a fee payment which is made after the payment deadline. |
| Returned Cheque Fee |
|
$25.00 |
Non-refundable |
| Duplicate T2202A Tax Form Fee |
|
No charge if accessed online |
T2202A Tax Forms can be viewed online and a duplicate copy printed from Kwantlen’s Online Self-Service system. |
| Program Completion Fees |
| Graduation Credential |
|
No charge |
|
| Replacement Graduation Credential |
|
$25.00 |
|
| Convocation Ceremony |
|
No charge |
|
| Transcript Fee |
Both official and student copies |
$5.25 electronic $7.35 paper $26.25 rush
(GST included) |
Transcripts will only be released upon presentation of photo identification. They will be released to a third party only if a signed letter of permission is provided. Non-refundable. Rush pick available: Surrey Campus within 24 hours; Richmond, Langley and Cloverdale within 48 hours. Monday to Friday only.
|
| Exam and Grade Fees |
| External Invigilation Charge |
|
$25.00 |
Per exam. Non-refundable. |
| Grade Appeal Fee |
|
$25.00 |
Refundable if appeal granted. |
| Replacement Credential |
|
$25.00 |
Non-refundable. |
| Supplemental Examination |
|
$15.00 |
Per exam. Non-refundable. |
| Guided Study Fee |
|
$25.00 |
|
| Other Program Fees |
| Student ID/Library Card Replacement |
|
$5.00 |
Non-refundable. |
| Book Deposit/Equipment Fee |
|
Variable |
Paid at the time of registration. |
| Cooperative Education Work Term |
Determined by faculty |
Variable |
See individual programs for information. |
| Upgrading, Training and Professional |
Determined by faculty |
Variable |
See individual programs for information |