> Kwantlen Polytechnic University > Calendar 2010-11 > General Info > Academic Regulations

Academic Regulations

Academic Standards

Transcripts

The academic standing of a student will form part of his or her permanent academic record and will appear as a notation on enrolment verification forms, statements of grades and official transcripts.

Dean's Honour Roll

See policy L.3 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

A full-time student in a semester-based or term-based program who has completed 15.0 or more semester credit hours at Kwantlen and who has a CGPA of 3.75 or better and a TGPA of 3.50 or better for the semester being evaluated, will be placed on the Dean’s Honour Roll. Please see GPA Definitions.

A student in a program for which letter grades are not assigned will be placed on the Dean’s Honour Roll at the completion of their program upon the recommendation of the program coordinator or instructor in recognition of outstanding achievement or performance.

Kwantlen's Deans will send a letter of commendation to each student placed on the Dean’s Honour Roll.

Academic Standing

See policy L.7 that can be viewed in the Library or online at www.kwantlen.ca/policies for further details.

All students are assumed to be in Good Academic Standing unless stated otherwise on their academic record.

All students attending Kwantlen are expected to maintain an acceptable standard of academic achievement. For programs in which letter grades are assigned, a minimum Cumulative Grade Point Average (CGPA) of 2.00 is expected. Failure to meet this minimum academic standard will result in corrective action and can lead to permanent withdrawal from Kwantlen. The academic standing of a student will form part of their permanent academic record, and will appear as a notation on enrolment verification forms, statements of grades, unofficial and official transcripts.

The academic standing for all students who have completed a minimum of 9.0 semester credit hours, and who are enrolled in programs in which letter grades are assigned, will be determined at the end of each semester.

Students who do not maintain a Cumulative Grade Point Average (CGPA) of 2.00 must achieve a Term Grade Point Average of 2.00 or better each semester until their CGPA is 2.00 or above. Students who do not achieve this will progress through the Academic Status reviews as detailed below, from Academic Warning to Academic Probation to Required to Withdraw to Readmitted on Academic Probation to Academic Suspension.

Good Academic Standing

All students are assumed to be in Good Academic Standing unless stated otherwise on their academic record.

Placed on Academic Warning

A student who has completed a minimum of 9.0 semester credit hours and has achieved a CGPA of less than 2.00, will be placed on Academic Warning. Students will remain on Academic Warning until they have attempted 18.0 semester credit hours. A student on Academic Warning may not repeat a course for which a grade of C or better has been assigned.

Placed on Academic Probation

A student who has been on Academic Warning, has completed a minimum of 18.0 semester credit hours and has achieved a CGPA of less than 2.00, will be placed on Academic Probation. Students will remain on Academic Probation until they have attempted 27.0 semester credit hours. A student on Academic Probation may not repeat a course for which a grade of C or better has been assigned.

Required To Withdraw

A student who is on Academic Probation and who has completed a minimum of 27.0 semester credit hours and whose TGPA and CGPA are both less than 2.00 will be referred to Kwantlen's President for a decision as to whether:

  1. the student shall be Required to Withdraw for a period of not less than six (6) months, or
  2. other action should be taken.
  3. students who are required to withdraw are not permitted to enrol in undergraduate courses, but can, where applicable, enrol in preparatory courses during their six (6) month withdrawal period.

Re-Admission on Academic Probation

A student who has been Required to Withdraw may appeal for re-admission to Kwantlen for a term which begins at least six (6) months after the student was required to withdraw. The Application for Re-admission must be submitted by the application deadline for the term for which the student is applying, and must be accompanied by an Educational Plan. Applications will be accepted no more than one month prior to the application deadline unless the student has already been away from Kwantlen more than six months. Late applications or late Educational Plans will not be accepted due to the time required for review.

The Director (or designate) will review the Educational Plan. The student may be required to discuss it further, by telephone or in an interview, with the Director (or designate), or may be referred to Counselling. Once the Educational Plan is complete, the Director (or designate) will confirm whether re-admission to Kwantlen on Academic Probation has been granted. If re-admission is granted, the student must have completed a minimum of 36.0 semester credit hours before further action will take place.

Academic Suspension

A student who has been re-admitted on Academic Probation and has completed a minimum of 36.0 semester credit hours and whose TGPA and CGPA are both less than 2.00 will be referred to Kwantlen's President for a decision as to whether:

  1. The student shall be placed on Academic Suspension for a minimum of one (1) year, or
  2. Other action should be taken.
  3. Students who are on Academic Suspension are not permitted to enrol in undergraduate courses, but can, where applicable, enrol in preparatory courses during their one (1) year suspension period.

Re-Admission on Academic Suspension

A student who has been placed on Academic Suspension may apply for re- admission to Kwantlen for a term which begins after one (1) year has transpired. The Application for Re-admission must be submitted by the application deadline for the term for which the student is applying, and must be accompanied by an Educational Plan. Applications will be accepted no more than one month prior to the application deadline. Late applications and late Educational Plan will not be accepted due to the time required for review.

If re-admission is granted, the student will be re-admitted in Good Standing and will be advised to consult with an advisor regarding a future program of studies.

Educational Plan

The Educational Plan for Students Applying for Reinstatement must include:

Letters of reference from employers or instructors may be included.

Academic Renewal

See policy L.8 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

Kwantlen is committed to providing its students with opportunities to succeed in their academic studies. For various reasons, not all students are able to avail themselves of these opportunities when they are initially enrolled at Kwantlen. A student who has not been enrolled at Kwantlen for a minimum of five (5) years and who had a Cumulative Grade Point Average of less than a 2.00 at the end of the last term of attendance may apply in writing to have grades earned for all courses (including those passed) taken previously at Kwantlen eliminated from the computation of her or his CGPA. These courses and grades will appear on statements of grades and unofficial and official transcripts. Academic Renewal may only be requested once and will be granted at the discretion of the Registrar or designate.

Students will be advised that other post-secondary institutions may or may not recognize Academic Renewal and may include these courses in their GPA calculations when determining eligibility for transfer.

Compassionate Withdrawal

See policy C.34 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

Kwantlen expects students to attend the scheduled educational activities for which they have registered and to complete the required course and program requirements. Kwantlen also recognizes that may not be possible due to family, medical or emotional problems. In such cases the student will be treated with compassion and every effort will be made to help them complete their studies.

Students with short-term medical, emotional or other problems may request extensions on deadlines or other considerations from instructors or program coordinators. Where possible, such requests will be responded to favourably and without prejudice.

Students with longer-term medical, emotional or other problems who are unable to meet the deadline for withdrawal may request a complete withdrawal on compassionate grounds. Withdrawal under such circumstances will normally be without academic penalty, provided students notify Kwantlen in a timely manner and are in good academic standing at the time the medical, emotional or other problem developed. An Appeal form is available at Enrolment and Registrar Services.

Appeal of Academic Decisions

See policy L.6 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

Kwantlen recognizes that, from time to time, a student may be dissatisfied with an academic decision made by a university employee, or may wish to appeal a grade. For this reason, Kwantlen provides an appeal procedure through which these and similar issues may be addressed. Any university employee whose decision is being appealed at any level of the process must be made aware of the appeal and given the opportunity to state his or her position.

The student must attempt, when possible, informal resolution with the concerned individual prior to proceeding with a formal appeal in the case of academic decisions or grade appeals. Prior to submitting a formal appeal, the student should consult a counsellor to obtain information and advice on how to proceed.

If informal resolution is not successful, the student should obtain an appeal form from Enrolment and Registrar Services on the Langley, Surrey, Cloverdale or Richmond campuses and complete it in full. To initiate the appeal procedure the student must submit the appeal form to Enrolment and Registrar Services within twenty (20) working days of the matter giving rise to the appeal.

For requests of variance of a non-academic or admissions decisions, a Request For Variance form is available at Enrolment and Registrar Services.

Complaints

See policy C.6 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

Kwantlen has a tradition of service to students. However, problems may sometimes occur in a community as diverse as Kwantlen. Kwantlen recognizes that students may wish to complain about instructors or other employees, services or other students or policies. Procedures have been established to deal with these matters and will be communicated to students and employees.

These procedures have been developed to protect the rights of all concerned. Corrective action may range from a reprimand to initiation of dismissal or suspension proceedings.

There are services at Kwantlen that students may be referred to for general assistance and advice on how to proceed with a complaint. This assistance can include guidance on whether the matter is serious enough to complain about or on the complaint process itself. These services include:

Counselling Services:

This service can provide assistance to students regarding the complaint process.

Student Association:

The Association maintains a student advocate on each campus to assist students.

Grades

See policy C.20 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

The following grading system will apply to courses in which a letter grade is assigned;

Table 6. Grading System

Grade Grade Points CNVR. Scale Definition
A+ 4.33 90-100 Exceptional achievement
A 4.00 85-89 Outstanding achievement
A- 3.67 80-84 Excellent achievement
B+ 3.33 76-79 Very good achievement
B 3.00 72-75 Good achievement
B- 2.67 68-71 Good achievement
C+ 2.33 64-67 Satisfactory achievement
C 2.00 60-63 Satisfactory achievement
C- 1.67 56-59 Minimal achievement. This grade does not permit student to pursue another course for which the graded course was a prerequisite.
D 1.00 50-55 Minimal achievement. This grade does not permit student to pursue another course for which the graded course was a prerequisite.
F 0.00 0-49 Unsatisfactory achievement. Student did not meet minimum course requirements.

Grade Point Average (GPA) Definitions

Quality points:

A value determined for each course by multiplying the course credit hours by the grade points for the assigned grade

Grade Point Average (GPA):

A value determined by dividing the total quality points by the total semester credit hours. Term and cumulative grade point averages will be reported on all transcripts and statements of grades.

Term GPA (TGPA):

The grade point average for all Kwantlen coursework completed in one term only. The TGPA is the sum of the quality points earned in a term divided by the total number of semester credits hours earned in that term.

Cumulative GPA (CGPA):

The grade point average for all coursework completed at Kwantlen in which a letter grade was assigned. For repeated courses, only the higher grade is used in this calculation. The CGPA is the sum of the quality points earned in all terms of enrolment divided by the total number of semester credit hours earned in all terms.

Program GPA (PGPA):

The grade point average for all coursework applicable to a specific program. This calculation is used when determining eligibility for graduation and whether a student has graduated With Distinction. The PGPA is the sum of the quality points earned for all required and elective courses in a student’s program divided by the total number of semester credit hours earned for that program.

Table 7. Sample GPA Calculation

Course Grade Grade Point Credits Total Grade Point
Term 1
ANTH 1100 B+ 3.33 3 9.99
CHEM 1100 B 3.00 5 15.00
CPSC 103 B- 2.67 3 8.01
ENGL 1110 A 4.00 3 12.00
Totals     14 45.00
TGPA = 45.00 / 14.0 = 3.21
Term 2
ANTH 1300 B 3.00 3 9.00
CHEM 210 C+ 2.33 5 11.65
ENGL 101 A- 3.67 3 11.01
SOCI 125 B+ 3.33 3 9.99
Totals     14 41.65
TGPA = 41.65 / 14 = 2.98
CGPA = (45.00 + 41.65) / (14 + 14) = 86.65 / 28.0 = 3.09

The following grades are not used in Grade Point Average (GPA) calculations.

Grade Definition
I Incomplete. Course requirements to be completed within specific time.
W Withdrawal. Approved withdrawal from course or program.
WE Withdrawal under extenuating circumstances. Approved withdrawal from course or program past published deadline.
AUD Audit. Student attended classes but was not evaluated.
CIP Course in progress.
DEF Deferred. The course duration does not correspond to the usual semester or term duration, hence no grade assigned.
MAS Mastery. Student has met and mastered a clearly defined body of skills & performances to required standard.
NCG No Credit Granted. Student has not met the required standard for the course and/or not participated to the required level in course activities.
EXP Experience. Student has participated at the required level in course activities.
AEG Aegrotat.  A pass standing based on satisfactory term marks where the student has been unable to complete all course requirements due to disabling illness or other circumstances. 
TRF Transfer Credit. Student granted transfer credit based on successful completion of equivalent course at another institution.

Incomplete (I) Grade

An Incomplete (I) grade is intended to assist responsible students to carry out their commitments and is not intended to encourage students to procrastinate. It is reasonable, therefore, to expect that it will be infrequently used. The withdrawal procedure may be more realistic for many students. Once an “I” contract is signed, a student will normally not be permitted to apply for a compassionate withdrawal.

Student applications for I grades should be received by the instructor no later than the last day of classes for the term. The following criteria are to be used by instructors in deciding whether to agree to an I contract:

  1. Previous work in the course should have been at a satisfactory level
  2. The student must have been prevented from completing the course requirements by some abnormal circumstance or juxtaposition of other responsibilities such as:
    • Embarking on a project whose completion turns out to be more time-consuming than originally contemplated
    • An emergency situation such as illness or accident which has prevented the student from completing one or more of the course requirements (supporting documentation may be required by the instructor)

The student should be able to complete an I contract within two (2) to four (4) weeks after it is entered into.

Any I grade is subject to review by the Dean, whose signature is required on the contract.

There is no limit to the number of I grades that a student may carry. However, a student receiving one or more I grades will be allowed to re-register in a subsequent semester only after review of her or his course load by a counsellor, educational advisor or the Registrar or Director prior to registration.

Experience Grading System

Certain courses offered by Kwantlen provide an appropriate learning environment, but only the student can assess and decide how much value the course has been. Such courses demand student participation and, provided the student participates, credit will be granted. Because of the nature of this grading system, credits earned in this type of course will not be used in calculating the grade point average.

EXP
Experience. Student has participated at the required level in course activities.

NCG
No Credit Granted. Student has not participated to the required level in course activities.

Mastery Grading System

Kwantlen has designated certain courses as Mastery courses. These courses demand a clearly defined high standard of performance, in which the student must demonstrate complete mastery of all knowledge and/or performance requirements. Because of the nature of this grading system, credits earned in this type of course will not be used in calculating the grade point average.

MAS
Mastery. Student has mastered a clearly defined body of skills and performances to required standards.

NCG
No Credit Granted. Student has not met the required standard for the course and/or has not participated to the required level in course activities.

Passing Grade in a Course

Unless otherwise specified by the official course outline, the minimum passing grade for a course in which letter grades are assigned is a D grade. Courses in which a grade of D or better has been achieved may be used to satisfy program requirements for graduation.

The minimum passing grade for a course or module in which letter grades are not used is a grade of Mastery (MAS). Courses or modules in which a grade of MAS has been achieved may be used to satisfy program requirements for graduation.

Minimum Grade Required in Prerequisite Course. In order to enrol in a course or module for which there is a prerequisite course or module, a student must have been assigned a grade of C (or higher) or MAS or AEG or TRF in the prerequisite course or module. Some programs require a higher grade than C for prerequisites to their courses.

Repeated Courses

All grades are recorded on the student’s transcript. If a course is repeated to replace a failed or other grade, the higher grade will always be used to compute cumulative and program grade point averages or to determine standing. Normally a course may not be repeated more than once.

Grade Change / Error

A student who believes that an error has been made in recording a final grade should first contact the Records Department in Enrolment and Registrar Services (Surrey Campus). If a recording error has been made, it will be corrected there. If the recorded grade is the same as that submitted by the instructor, the student must contact the instructor to verify the grade. If an incorrect grade has been submitted, the instructor will submit a Grade Reporting Form to correct the error. Upon receipt of the signed form, a correction will be made to the student’s academic record.

Grade Change / Appeal

See policy L.6 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

Only the instructor who assigned the grade may normally change a final grade. If a student feels that she or he has received an inaccurate and/or unfair grade, the student must first contact the instructor (or the Dean responsible for the course if the instructor is unavailable). If the student is not satisfied with the response of the instructor, she or he may appeal the grade through the normal Appeals procedure.

Note: A grade appeal must be filed within 20 working days of the issuance of the grade.

Availability of final grades for semester-based courses Final grades for semester-based programs may be obtained online www.kwantlen.ca/webreg usually within 5 – 7 days following a final examination or following the end of the semester if there is no final examination. Previous grades and transfer credits are also available online.

Transcripts

An official transcript is a copy of the student’s permanent academic record that is imprinted with the signature of the Registrar. Partial transcripts will not be issued. Transcripts will only be released upon presentation of photo identification. They will be released to a third party only if a signed letter of permission is provided. A request for an official transcript should be submitted at least 10 working days before it is required. There is a charge for transcripts.

All student obligations relating to fees, library books, rentals or borrowed equipment or other materials must be met before official transcripts will be released.

Student Records

Confidentiality of Student Records

See policy C.4 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details

Information obtained from students as part of the application and registration process is confidential, as is the student’s academic record and information on library use and counselling files. This information is in the custody of, and is not to be released except on the authorization of the Registrar.

Only those administrators, faculty and staff who have a legitimate need to view a student’s record as a part of their normal duties will be permitted access to those records. All employees are expected to respect the confidentiality of the student information with which they work.

Students may authorize, in writing, release of any information contained in Kwantlen files with the exception of documents submitted in support of their application or for transfer credit.

The Registrar may release information from student records without student authorization:

  1. To the Ministry of Advanced Education or their agents for the purpose of statistical analysis or research, provided that the student is not named or otherwise identified.
  2. To government departments or their agents where Kwantlen is required by law to provide the requested information, or
  3. Pursuant to a valid court order, search warrant, subpoena, summons, or request by a law enforcement agency.
  4. Information that has been deemed a public record
  5. Information that has been routinely provided in the past, will continue to be available to the public, with the exception of personal information.

Students are entitled to receive a copy of their academic record and an explanation of any information contained therein on one week’s notice upon receipt of a written request to Enrolment and Registrar Services. The information will only be released upon presentation of photo identification.

Freedom of Information and Protection of Privacy Act

See policy E.20 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details

The principles underlying this legislation are to make public organizations more accountable to the public and to protect personal privacy by:

Under the Act, Kwantlen must provide a legal right of access to records in the custody of, or under the control of Kwantlen, while at the same time prevent the unauthorized collection, use or disclosure of personal information. Responding to requests for access to records, while at the same time protecting individual privacy, is a basic responsibility of Kwantlen.

Kwantlen gathers and maintains information used for the purposes of admission, registration, research, alumni and Kwantlen Foundation, student association and other fundamental activities related to being a member of Kwantlen’s community and attending a public post-secondary institution in the Province of British Columbia.

In signing an application for admission, all applicants are advised that the information they provide and any other information placed into the student record will be protected and used in compliance with the Freedom of Information and Protection of Privacy Act.

Guidelines and procedures to deal with the handling of requests for access to records under the Act are freely available to all members of the public.

Information that has been routinely provided in the past will continue to be available to the public, with the exception of personal information.

The President makes the final decisions on access to information held by Kwantlen. Decisions on access can be appealed to the Information and Privacy Commissioner through a request for review process.


Certified Copies of Academic Record for Legal Purposes

Students requiring certified copies of their academic records may submit a request to Enrolment and Registrar Services personally or through their legal council. Requests must state clearly what information is to be released and to whom. Requests must include the student's signature, date of birth, student identification number (if known) and date of request.

All requests must be accompanied by payment in full.
Transcript $10.00
File copy $100.00


Student Responsibilities

Each student attending Kwantlen must accept her or his responsibilities as an adult and adhere to Kwantlen policies, procedures and deadlines as published. This information is available in the online Calendar and in other Kwantlen publications. Questions regarding these matters may be directed to Counselling, Educational Advising, or Enrolment and Registrar Services.

Attendance and Performance

It is each student’s responsibility to attend classes regularly, to keep work up to date and to complete assignments as required. Final grades are based largely on completed assignments, tests and class participation.

Individualized, Continuous-Intake Programs

See policy B.2 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

Students in individualized, continuous-intake courses or programs at Kwantlen are expected to attend classes regularly, to be punctual, and to demonstrate a satisfactory rate of progress within the time guidelines set for the course or program. Failure to meet these expectations may result in failure in the course or program.

While Kwantlen has deliberately avoided imposing attendance and progress requirements in an effort to encourage students to accept personal responsibility, the nature of the courses or programs and the structure of the curriculum in these programs are such that a policy is required. The primary responsibility for enforcement of this policy rests with the instructor.

Because many of these courses or programs simulate the work place or job environment, the following specific areas of concern are addressed by this policy:

The Kwantlen policy on Student Conduct applies to students whose conduct disrupts the learning environment.

Any student under the sponsorship of the Human Resources Development Canada (HRDC) must meet the requirements of that agency. Kwantlen assumes responsibility for complying with the reporting procedure required by HRDC.

Semester and Other Fixed Term Programs

See policy B.7 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

Certain courses are structured to simulate a workplace or job environment. Others require that students work extensively in groups to meet the course objectives. In both cases, students are expected to attend classes regularly, to be punctual, and to demonstrate a satisfactory level of performance and rate of progress within the timelines set for the various course activities. Failure to meet these expectations may result in failure in the course or disciplinary action.

While Kwantlen has deliberately avoided imposing attendance and progress requirements to encourage students to accept personal responsibility, the nature of certain courses is such that a policy is required. The primary responsibility for enforcement of this policy rests with the instructor.

The following specific areas of concern are addressed by this policy:

Courses where this policy applies will be so identified by the appropriate curriculum committee. Once approved, a statement to the effect that this policy applies will be included in the evaluation section of the course outline and in the course presentation forms.

Disruption of Classes

Kwantlen accepts no responsibility for the cancellation or discontinuation of any class or course of instruction which may be made necessary or desirable as a result of an act of nature, fire, riot, lockout, work stoppage or slow-down, labour disturbances, lack of funds, the operation of law or other causes of the kind.

Academic Honesty and Plagiarism

See policy C.8 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

Examples of cheating and plagiarism are available in this pdf document: honesty.pdf

Cheating, which includes plagiarism, occurs where a student or group of students uses or attempts to use unauthorized aids, assistance, materials or methods.

Plagiarism occurs where a student represents the work or ideas of another person as his or her own.

Kwantlen condemns all forms of cheating and will discipline students for cheating in the following manner:

For most first offences, a grade of zero will be awarded for the affected assignment, test, paper, analysis, etc.

For most second offences, a failing grade will be assigned in the affected course.

Depending upon the circumstances surrounding the first or second offence, a more severe level of discipline may be imposed by Kwantlen.

Where deemed appropriate in the circumstances, for a third offence, the matter must be referred to Kwantlen's Provost and Vice President Academic, under policy C. 21, Student Conduct for the assignment of discipline which may include suspension or expulsion from the university.

Any student who contributes to an act of academic dishonesty by another student may face disciplinary action.

The student may appeal any decision or penalty to the Kwantlen Appeal Committee.

Accurate Records

In order to ensure that admission information, registration materials and other mailings reach students in a timely manner, all changes of mailing address and/or telephone number must be reported to Enrolment and Registrar Services. You may do this in writing using a Student Status Change Form, or online at www.kwantlen.ca/webreg . Our primary contact with applicants, students and alumni is through their mailing address. Our secondary contact is through e-mail address. Kwantlen does not accept responsibility for problems caused by incorrect or out-of-date address information.

A student who changes her or his legal name subsequent to applying and being accepted at Kwantlen must officially notify Enrolment and Registrar Services in writing and provide official documentation of the change (e.g. marriage certificate). Similarly, a student who is providing documents to Kwantlen which have been issued under a previous name must also provide official documentation of the change. A Student Status Change Form may be used to notify Kwantlen.

A student who changes her or his program of studies must notify Enrolment and Registrar Services in writing by the application deadline for the program. This will ensure that the student is classified properly and receives appropriate registration and other materials. A Program Status Change Form may be used for this purpose.

Financial Obligations

Kwantlen expects every student who receives services for which a financial obligation is incurred to meet that obligation. Kwantlen staff are empowered to act in accordance with established procedures to carry out the intent of this expectation and, if necessary, initiate action to ensure that collection matters are brought to a timely and satisfactory conclusion.

Admission to Kwantlen, permission to register in programs and courses, the issuing of official transcripts, the issuing of enrolment verifications and the issuing of degrees, associate degrees, diplomas, certificates or citations may be withheld for failure to meet financial obligations to Kwantlen.

Student Conduct

See policy C.21 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

Students must maintain an appropriate standard of conduct. They must obey the law and Kwantlen regulations, demonstrate respect for all persons on the campus, and display mature conduct. They are held responsible for their individual or collective actions.

Kwantlen must maintain an environment conducive to learning. It may require students to leave the educational setting, so as to preserve the environment or to ensure that all Kwantlen constituents have access to a safe working and learning environment. Kwantlen has developed procedures that take into account the interests of all persons involved.

The Student Conduct policy addresses Kwantlen’s major concerns about misconduct, disruptive behaviour and safety within the Kwantlen community. Faculty and staff are responsible for dealing with minor misconduct. The Office of Judicial Affairs has the authority to respond to more serious situations. The power to suspend or expel a student from Kwantlen resides entirely with the President.

Graduation

Application for Graduation Credential Completion

See policy L.5 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

All forms pertaining to graduation may be obtained through Enrolment and Registrar Services on any campus and online at www.kwantlen.ca/convocation

Minimum Program Grade Point Average (PGPA) and Cumulative Grade Point Average (CGPA)

A minimum Program Grade Point Average (PGPA) and Cumulative Grade Point Average (CGPA) of 2.00 is required for graduation for most programs. Post Baccalaureate certificates and diplomas require a CGPA and PGPA of 2.50 where applicable. All students must submit a Graduation Credential Application, in order to receive a credential. Student obligations relating to fees, library books, rental or borrowed equipment or other materials must be met before a credential will be released.

Transfer of Courses

A student may apply transfer credits for courses or modules taken at secondary and other post-secondary institutions, as well as credits obtained through prior learning assessment, toward credential requirements. Under ordinary circumstances, there is no time limit on the acceptance of transfer courses. However, Departments may set a time limit for the transfer of certain courses in which the requisite knowledge and skills are subject to rapid change. Up to 75% of the credits required for a credential may be obtained through a combination of transfer credit and prior learning assessment. Students are normally expected to complete at least 60 credits at Kwantlen Polytechnic University for a B.A. degree; however, they may apply for an exemption to this ruling on an individual basis. If such an exemption is granted, then residency may be limited to no fewer than 30 credits. In any case, at least 50% of the required upper level credits within the subject area must be completed at Kwantlen.

In order to have previous academic work evaluated, students must submit a Request for Transfer Credit form, an official transcript and the Document Evaluation Fee for transcripts that originate outside British Columbia.

The Request for Transfer Credit form should be submitted as early as possible in the student’s program. Substitutions for prescribed courses in a program may be approved by the appropriate Dean upon submission of the Request for Course Substitution form to the Graduation Officer. Such requests should be submitted prior to enrolling in the substitute course.

Graduation with Distinction

See policy L.4 which can be viewed at the Library or on-line at www.kwantlen.ca/policies.

Students who graduate with a minimum Program Grade Point Average (PGPA) of 3.75 from a program which utilizes letter grades will be considered to have GRADUATED WITH DISTINCTION.

Students who graduate with outstanding achievement (as determined by program faculty) from a program which does not utilize letter grades will be considered to have GRADUATED WITH DISTINCTION.

The phrase With Distinction will appear on the student’s transcript and credential.

Timeframes for Completing Programs

See policy B.14 that can be viewed at the Library or online at www.kwantlen.ca/policies for further details.

Program Time Limit (YRS) Minimum Credits Required
Post Baccalaureate Diploma 10 30
Post Baccalaureate Certificate 10 15
Bachelor Degree 10 120
Bachelor Degree-Degree Completion 10 60
Associate Degree 10 60
Diploma 10 60
Advanced Certificate 10 Variable
Certificate 10 30
Citation 10 15
Certificate Completion 10 Variable

Application to Attend the Convocation Ceremony

All students who successfully complete their program(s) are eligible to attend the Convocation Ceremony. Information regarding the Ceremony is available on the Convocation webpage. Submission of the Graduation Credential Application and the Ceremony Application must be submitted for students planning to attend the Convocation Ceremony.

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