How Policies Get Developed at KPU
Policy Protocol
The "Policy Protocol", also known as Policy GV2 Protocol for the Development of University Policies (PDF) and related Procedure (PDF), were approved by the Board of Governors on May 25, 2022, with Senate's advice on April 25, 2022. The Policy and Procedure became effective on September 1, 2022.
The Policy Protocol provides the University Community, Board of Governors, Senate and the President with a consistent process for reviewing, developing, amending and eliminating Policies and Procedures at KPU. It provides current students, faculty, staff, Board Members and other members of the university with a set of policy guidelines that helps ensure compliance with legal and other regulatory requirements, manage risk, achieve the University's mission, enhance operational efficiencies and set appropriate standards, restraints and expected behaviours. The process is thorough and solicits feedback from the University community, allowing for greater transparency in KPU's overall policy development and approval process.
For a simplified illustration of the GV2 policy processes, please see the flowchart below.
KPU Policy Blog (Credential Login Required)
The KPU Policy Blog is established to facilitate an open and transparent policy consultation process in support of the Policy Protocol. Notifications about the Phase One and Phase Two postings on the KPU Policy Blog are communicated via the University Communicator.
Policy Review
In support of GV2 Protocol for the Development of University Policies (PDF)/Procedure (PDF) (effective September 1, 2022), all KPU Policies and Procedures will require a formal review at least every four years to ensure they continue to be relevant, accurate and current (Procedure B.12.a). Per Procedure B.12.b, a formal notice will be provided to all Policy Sponsors six months prior to the four-year review deadline to initiate the policy review process. Per Procedure B.12.g, if changes to a Policy or Procedure are required, the Policy Sponsors (or designated Policy Developers) will have three months following the review deadline to initiate the Policy/Procedure amendment process with the Policy Coordination Team.
In compliance with GV2 Policy Protocol, a schedule of Policy and Procedure reviews and statuses will be updated and posted on the KPU policy site throughout the academic year.
Policies and Procedures currently at the Consultation stage
A list of Policies and Procedures currently at the consultation stage (i.e., between Phase One and Two) can be found at: List of Policies at Consultation Stage. KPU credential login is required for access. If you need assistance in connecting to a Policy Developer, please email policy@kpu.ca.
Annual Report: KPU Policies and Procedures
The KPU Policy and Procedure Annual Report (PDF) summarizes the statuses of all KPU Policies and Procedures during the past 12 months, as required by the KPU Protocol for the Development of University Policies (GV2).