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Bylaws and Policies

Board of Governors Manual

Bylaws and Policies

Categories: Bylaws | Academic | Administration | Admissions & Registration |Buildings and Property | External Relations | Financial Management | Governance | Human Resources | Information Management | Research | Safety, Security & Risk Management | Students

Bylaws
Policy No. Policy Related Policies
Bylaw 1 Insurance and Indemnification for Governors and Officers
Bylaw 2 Amendment of Bylaws
Bylaw 3 Meetings of the University Board of Governors
Bylaw 4 Fees
Academic
Policy No. Policy Related Policies
AC1 Advisory Committees
AC2 Guided Study
AC3 Program Review / Procedures AC9, AC13
AC4 Student Evaluation and Grading ST3
AC6 Credit for Prior Learning AR12
AC8 Principles of Academic Freedom and Responsibility
AC9 Essential Skills AC3
AC10 Establishment, Revision, Suspension and/or Discontinuance of Programs / Procedures / Appendix A AC3, AR16, GV9
AC11 General Education in Degree Programs
AC12 Naming, Academic Units / Procedures
AC13 Qualifications for Faculty Members / Procedures / Table - Minimum Qualifications - Faculty Positions AC3, AC10
Administration
Policy No. Policy Related Policies
AD2 Complaints About Instruction, Services, Employees or University IM2, ST7
AD3 Procurement / Procedures Employee Code of Conduct, HR1
AD4 Continuing Education and Contract Services
AD5 Honorary Degrees and Awards / Procedures HR6
Admissions & Registration
Policy No. Policy Related Policies
AR2 Admission / Procedures Bylaw 4, AC4, AR12
AR3 Confidentiality of Student Records and Files IM2
AR4 Criminal Record Review ST3
AR5 Dean's Honour Roll
AR6 Final Examinations and Grade Reporting for Courses AC4, AR18
AR7 Graduation with Distinction
AR10 Priority and Scheduling of Registration / Procedures AC4, AR2, ST6
AR12 Transfer Credit and Advanced Standing / Procedures
AR14 Standard for Academic Dress at Convocation / Procedures
AR16 Requirements for Graduation AC6, AR7
AR17 Academic Schedule and Course Timetables / Procedures BP7
AR18 Final Examinations and Overloads AC4, AR6, ST3
Buildings and Property
Policy No. Policy Related Policies
BP1 Student Events Involving the Consumption of Alcohol BP2, SR1, ST7
BP2 Student Events Held on University Premises / BP2A / BP2B - Indemnity Agreement BP1, SR1, ST7
BP4 Campus Planning / Procedures
BP5 Use of University Property / Procedures FM7, GV6, HR1, HR24, IM2, IM3, IM4, ST7
BP6 Energy Conservation / Procedures
BP7 University Space / Procedures
External Relations
Policy No. Policy Related Policies
ER1 Fundraising / Procedures ER8, IM2, Employee Code of Conduct
ER4 Partnership Program
ER6 Principles of External Alliance IM2
ER7 Communication with the Provincial Government
ER8 Asset Naming Opportunities / Procedures GV6
ER9 Political Fundraising Expenses
Financial Management
Policy No. Policy Related Policies
FM1 Financial: Annual Expenditure Plan
FM2 Investment / Procedures
FM4 Fees for a Co-Operative Work Term/Semester ST8, ST9, ST10
FM5 Business and Travel Expense / Procedures AD3, GV4, HR6, RS4
FM6 Banking / Procedures GV4
FM8 Student Tuition and Fees / Procedures Bylaw 4, AC2, AD4
FM9 Financial Structure of Revenue Based Activities
Governance
Policy No. Policy Related Policies
GV1 Selection and Appointment of Auditors / Procedures
GV2 Protocol for the Development of University Policies / Procedures
GV4 Signing Authority / Procedures / Schedule of Signatures 1 / Schedule of Signatures 2
GV6 Use of Institutional Name, Coat of Arms, Crest, Logo, Seal and Other Graphic Images
GV7 Advisory Boards (Non-Program) / Procedures AC1
GV8 Memorandum of Understanding/Letter of Intent / Procedures ER6, GV4
GV9 Establishment and/or Discontinuance of Faculties and Departments / Procedures AC10
GV10 Mission, Vision and Values Development and Amendment / Procedures
Human Resources
Policy No. Policy Related Policies
* Employee Code of Conduct AC3, BP5, ER9, FM7, GV6, HR1, HR15, HR21, HR24, IM1, IM2, IM3, IM4, RS2, SR1, SR3, SR7, SR8, SR9, SR13, SR14, ST7
HR1 Conflict of Interest / Procedures AD3, BP5, HR24, IM4, RS2
HR2 Reclassification Requests/BCGEU Staff
HR3 Processing Staffing Requests
HR4 Bereavement/Employees and Students / Procedures
HR5 Leave Without Pay/Regular Employees
HR6 Service Recognition
HR7 Representation by Kwantlen Polytechnic University Employees at Conferences and Related Activities
HR8 Employee Exchange/Secondment Leaves HR5
HR9 Illness Leave
HR10 Workers' Compensation Board Coverage/Students
HR11 Search Advisory and Appointment of Administrative Positions / Procedures
HR12 Recruitment/Non-Posted Auxiliary Support Staff (less than 30 calendar days)
HR13 Support Staff Recruitment HR3, IM4
HR14 Employment/Students ST8, ST9, ST10
HR15 Diversity and Inclusiveness / Procedures AD2, HR1, HR16, HR18, IM2, SR8, SR9, ST7, ST14, ST15
HR16 Employment Equity
HR17 Provision of References / HR17a - Consent for Release of Student Information AC13, AR3, HR11, HR12, HR13, HR14, IM2
HR18 Job Accommodations for Employees
HR20 Search Advisory, Appointment & Re-appointment of Senior Academic Administrator Positions / Procedures
HR21 Respectful Workplace / Procedures AD2, HR15, HR18, IM2, SR8, SR9, ST7
HR22 Presidential Search Advisory, Appointment and Re-appointment / Procedures
HR24 Protected Disclosure / Procedures Employee Code of Conduct, BP5, ER9, HR1, HR21, IM2, IM3, IM4, RS2
HR25 Search Advisory and Appointment of Senior Administrative Positions / Procedures HR11, HR20, HR22, HR26
HR26 Responsibilities and Compliance Requirements for the Appointment and Termination of Administrative Staff / Procedures HR11, HR20, HR22, HR25
Information Management
Policy No. Policy Related Policies
IM1 Copyright Compliance / Procedures Employee Code of Conduct, ST2, ST7
IM2 Freedom of Information and Protection of Privacy AR3, ST15
IM3 Information and Educational Technology Usage / Procedures AD2, AR3, IM1, IM2, IM4, ST2, ST7
IM4 Confidentiality / Procedures Employee Code of Conduct, AR3, BP5, HR1, HR24, IM2, IM3, RS2, ST7
IM5 Identification Cards
IM6 Guidelines for the Kwantlen Polytechnic University Weblog IM1, IM3
IM7 Management of Surveys / Procedures RS1
Research
Policy No. Policy Related Policies
RS1 Research Involving Human Participants / Procedures AC8, HR1, IM2, IM4, RS2
RS2 Integrity in Research and Scholarship / Procedures HR1, IM2, IM4, RS1, ST2
RS3 Indirect Costs of Research / Procedures FM9
RS4 Administration and Control of Research and Special Funds / Procedures AD3, RS1, RS2
RS5 Intellectual Property / Procedures AC8, BP5, GV6, HR1, IM1, IM2, ST2, ST7, RS2, Employee Code of Conduct
Safety, Security & Risk Management
Policy No. Policy Related Policies
SR1 Consumption of Alcoholic Beverages and the Non-Medical Use of Drugs on University Premises BP1, SR8, ST7
SR3 Smoke Free Campuses and Properties / Procedures BP2, SR1, SR7, ST7
SR4 Workplace Hazardous Material Information System (WHMIS)
SR5 Insurance/Students / SR5a - Final Release of Claims / SR5b - Final Release of Claims (Minor)
SR6 Insurance - Employees / Procedures
SR7 Safety and Health SR4, SR8, SR9, ST7
SR8 Emergency Response to Inappropriate, Disruptive or Threatening Behavior SR9, ST7
SR9 Violence in the Workplace SR8, ST7
SR10 International Travel and Security
SR12 Emergency Planning
SR13 Closed Circuit Video Equipment (CCVE) / Procedures IM2, IM4, SR9, SR12
SR14 Sexual Violence and Misconduct / Procedures AD2, HR1, HR15, HR18, HR21, HR24, IM3, SR7, SR8, SR9, ST7
Students
Policy No. Policy Related Policies
ST1 Attendance and Performance in Individualized Continuous Intake Programs ST3, ST7
ST2 Student Academic Integrity / Procedures AR3, IM1, IM4, ST7
ST3 Grade Appeals / Procedures Bylaw 4, AC4, AD2, AR3, FM8, IM4, ST2
ST4 Picket Lines/Practicum and Work Experience Students
ST5 Work by Students in Vocational Programs
ST6 Minimum Academic Standards for Programs in Which Letter Grades Are Assigned ST3
ST7 Student Conduct (Non-Academic) / Procedures AR3, BP1, BP2, IM3, IM4, SR1, SR3, SR8, ST2
ST8 Co-Operative Work Terms FM4, ST9, ST10
ST9 Completion Time Limit for Co-operative Education Programs FM4, ST8, ST10
ST10 Student Eligibility for Co-Operative Work Terms FM4, ST7, ST9
ST11 Attendance and Participation in Courses / Procedures ST3
ST12 Academic Renewal
ST13 Course Withdrawal / Procedures AC4, FM8, ST1, ST6, ST7, ST11
ST14 Services for Students with Disabilities AD2, ST15
ST15 Student Access to Interpreting Services IM2, ST14
ST16 Practicum Placements (Work Experience, Community Agency Visits) SR5, ST3, ST7