Academic Advisors

My Action Plan shows students their route to graduation

Advisor Access

  • New Advisor – Access to MAP will be assigned when an individual's Banner access request is processed, for those individuals that are in an academic advisor position.
  • Departing Advisor – When Academic Advising personnel depart, their manager must immediately file a request to revoke Banner access. MAP access will be removed when the request is processed.


Provide all error reports via the MAP Feedback Form in SharePoint. 

Check the Student Data report if there are questions about a student's record or the applicability of a course. 

Student Data

How do I find specific students?

Either enter a Student ID number or use the Advanced Search window to define parameters for some group of students:

  1. Choose one or more parameters for Degree, University Calendar Year, Major, Minor, Concentration, or Name, as appropriate.
  2. Click Search button to search the database for students meeting the condition(s).
  3. Click the Select button to load the audit(s).

Once a set of students is loaded, you must use the "Select Student" pull-down menu to open an audit for each individual.


Adding Notes

Advisors may add Notes to a student’s file. Notes are permanent, and are visible to students, Academic Advisors, and Office of the Registrar, so please use discretion. 

Applying Course Substitutions and Other Exceptions to Senate-Approved Graduation Requirements

Exceptions will only be applied by the Graduation Unit following receipt of an approved Request for Course Substitution or Request to Extend Time Limit for Program Completion signed by the Dean or Associate Dean.

Any other exceptions must be approved by a Dean and the University Registrar. See Office of the Registrar webpage for instructions.

Exceptions are applied in MAP for a particular student-program-University Calendar Year combination. Exceptions cannot be applied until the student is accepted/declared into the specific program to which the exception applies. In other words, non-admitted individuals and undeclared students cannot have exceptions applied. Once an exception is applied, it will not automatically apply if the student switches to another program or University Calendar Year. For example, a course substitution for an upper-level elective in one Major will not apply if the student changes Majors.

In cases where a student is being admitted with exceptional requirements, an individual audit can be created for a particular program. These student-specific conditions should be defined as part of the admission process. Consult with the Admissions unit within the Office of the Registrar. See the Office of the Registrar webpage for instructions.

Below Transfer Credit Maximum / Progression Check

As part of the ‘Credential' block, students are advised to see an Academic Advisor for a “progression check” if they are not “Below transfer credit maximum.” The purpose is to check whether the transfer credits come from a previously granted credential, as Policy AC14, KPU Credential Framework states a minimum percentage of total credits for each credential that must be completed at KPU.

What is the University Calendar Year coverage in MAP?

Most programs and majors are coded for University Calendars from 2015-16 onwards, and some programs are coded even earlier. Going forward the requirements for all new University Calendar Years will be coded in MAP.

Will there be ongoing updates and improvements to MAP?

Yes, the software is periodically updated by the vendor and KPU will endeavor to stay current with the latest version. If errors or glitches are reported, we will do our best to make adjustments. All future curricular changes will be coded and in place within MAP on the same schedule as the publication of the University Calendar.