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Exchange - Application Process

Step 1: Know before applying

Application Deadlines

Term Nomination Deadline Application Deadline
Fall (September to December) April 1 April 20
Spring (January to April) September 1 September 20
Summer (May to August) January 1 January 20

Course Selection and Registration

Explore your course options at KPU! Available Fields of Study: Faculty of Arts, School of Business, Wilson School of Design, Faculty of Science & Horticulture. Please note that your course options may vary depending on the student exchange agreement between KPU and your home institution.

Entry Regulations/Visa Requirements

Learn how Canadian entry regulations and visa requirements apply to you.

Accommodation

While KPU doesn’t offer on-campus housing, there are plenty of accommodation options available for exchange students coming to KPU! Learn more about homestay, private rental, and other student accommodation possibilities in Metro Vancouver.

Medical Insurance

All incoming exchange students are automatically enrolled in the 'KPU Temporary Medical Insurance Plan' upon registration in classes. KPU does not accept any other insurance plan for exchange students. Students coming to KPU for 2 semesters are also required to enroll in BC MSP (provincial medical plan).

Transportation

(MultiPass/U-Pass BC) - As an exchange student, you benefit from the MultiPass/U-Pass BC, a transit program offering a discounted rate for post-secondary students studying in Metro Vancouver. The program provides system-wide transit access including bus, SeaBus and SkyTrain, as well as discounts on the West Coast Express. Students coming to KPU on exchange will automatically be enrolled in the MultiPass program upon registration in classes.

KPU International Events

Our fun International Student Life team organizes many events on campus and around Metro Vancouver to help you make the most of your time at KPU!

KPU Dates and Deadlines

Check the semester dates and deadlines so that you know what key dates to keep in mind.

To be considered as an incoming exchange student, you must apply through your home institution and be nominated. Please contact your institution's international office. KPU will not process your exchange student application unless you have been nominated by your home institution.

Step 2: Prepare your exchange application

Once you are officially nominated by your home institution and have received confirmation, you can download the following spreadsheet to fill in your personal details and Preliminary Course Selection Incoming Exchange - File Incoming Exchange Applicant Details .xlsx. You'll be using this spreadsheet throughout your application process, please keep it saved as you'll be submitting it in the next step.

Application Checklist

Personal information and Preliminary Course Selections

Download the following spreadsheet to fill in your personal details: Incoming Exchange Applicant Details.xlsx

Please also prepare a list of 8-10 classes that you may wish to take at KPU and that you will be able to transfer back into your program, on the second sheet of the Incoming Exchange Applicant Details.xlsx document.
Please include the course code and number. You can find all the relevant information on KPU’s course calendar or timetable.
For example, if you want to take BUSI 1100 - Fundamentals of Business in Canada, you would include "BUSI 1100" on your list.

Passport Copy Please have a scanned copy of your passport photo page ready. You will need to enter your details and upload such copy in the following section.
Course Outlines If you wish to take KPU courses with pre-requisite requirements, please be prepared to submit the appropriate course outlines for classes on your transcript that may apply as pre-requisites for your course approvals.
Please ensure to submit your document/file using the following name format:
"Firstname Lastname_Name of Document"
e.g. John Smith_course outlines
*All course outlines must be submitted in English
Transcript/Student Record Please ensure to submit your transcript document/file using the following name format:
"Firstname Lastname_Name of Document"
e.g. John Smith_transcript
Portfolio Students who wish to take classes in Faculty of Design and Faculty of Arts – Fine Arts. Please be prepared to present your portfolio through the following options:
- URL
- File Upload

English Language Requirement

Exchange students who intend to take regular undergraduate and graduate courses at KPU are expected to meet the language standards governing all KPU students. Each of our partner institutions assess this level. While exchange students do not ordinarily need to provide any documentation to prove their level of English proficiency, KPU reserves the right to request Proof of Language Proficiency if deemed necessary. Exchange students are not entitled to any special consideration in assignments or examinations due to perceived language disadvantages. Partner institutions are responsible for nominating students that meet KPU’s requirements. See English Proficiency Requirements for Admission to review appropriate level of English language proficiency required for KPU programs.

The above rule applies to the majority of course offerings at KPU, with the exception of some courses, including ENGL (English) course requests. A TOEFL or IELTS score will be required for the request to be considered.

Application Deadlines

Term Nomination Deadline Application Deadline
Fall (September to December) April 1 April 20
Spring (January to April) September 1 September 20
Summer (May to August) January 1 January 20

Step 3: Submit your exchange application

Application for Incoming Exchange Students

 
1 About 2 Study at KPU 3 Documents 4 Important Information 5 Preview

Document Descriptions

Personal information

Download the following spreadsheet to fill in your personal details:  Incoming Exchange Applicant Details .xlsx

You will also be asked to fill out your preliminary course selection (detailed below) for course approvals in the same spreadsheet, so you will need to be ready to upload the file on the next section of this application. 

Preliminary Course Selection

Please prepare a list of 8-10 classes that you may wish to take at KPU and that you will be able to transfer back into your program. Checking with your home institution advisor would be a great start! Providing a larger list will maximize your chances of obtaining the necessary number of courses required, and to ensure that you meet our course approval deadlines.  

Please type in the courses including the course title and number.You can find all the relevant information within the course calendar or on the timetable.

For example, if you want to take Fundamentals of Business in Canada (BUSI 1100), you would include "BUSI 1100" in your list.

Scan of Passport

Please have a scan of your passport photo page ready to be able to enter your details and upload the scan of your Passport on the next section.

Portfolio (for Design and Fine Arts students only)

If you are a Design or Fine Arts student, please be prepared to provide your portfolio via one of these two options:

  • URL
  • File Upload

Course Outlines

Please prepare to upload the course/class/unit outlines for classes on your transcript that may apply as pre-requisites for your course approvals.

Please ensure to submit your document/file using the following name format:

"Firstname Lastname_ Name of Document"
e.g. John Smith_course outlines 

IMPORTANT: The purpose of collecting your course outlines is to provide sufficient information for KPU Faculty to evaluate course approvals. We will only require course outlines for KPU courses that have prerequisites and relate to the subjects in your course selection. Please ensure that you upload course outlines from your home institution into a single file. Please note that the Exchange Coordinators may contact you to request additional course information, and that all course outlines submitted must be in English. 

Transcript Upload

Please ensure to submit your transcript document/file using the following name format:

"Firstname Lastname_ Name of Document"
e.g. John Smith_transcript 

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