Bylaws and Policies

Notice: KPU is currently updating the format/layout of all policies and procedures on this page to improve accessibility. The accessibility-enhanced policies and procedures will be published on this page on September 8, 2026. All policies and procedures remain in effect unless amended in accordance with KPU’s GV2 Policy Protocol.

Board of Governors Manual

Bylaws and Policies

Categories:
Bylaws
Academic
Administration
Admissions & Registration
Buildings and Property
Equity and Inclusion
External Relations
Financial Management
Governance
Human Resources
Information Management
Research
Safety, Security & Risk Management
Students
Bylaws
Policy No. Policy Related Policies
Bylaw 1 Insurance and Indemnification for Governors and Officers (pdf)
Bylaw 2 Amendment of Bylaws (pdf)
Bylaw 3 Meetings of the University Board of Governors (pdf)
Bylaw 4 Fees (Current) (pdf)
Bylaw 4 Fees (Effective September 1, 2026) (pdf)
Academic
Policy No. Policy Related Policies
AC1 Program Advisory Committee (pdf) / Procedure HR1 , HR21 , ST7
AC2 Guided Study (pdf)
AC3 Program Review (pdf) / Procedure AC9 , AC10
AC4 Student Evaluation and Grading (pdf) / Procedure ST3
AC5 Graduate Degree Studies (pdf)
AC6 Recognition of Prior Learning (RPL) (pdf) / Procedure AR2 , FM8
AC8 Principles of Academic Freedom and Responsibility (pdf)
AC9 Skills and Outcomes (pdf) / Procedure AC3 , AC10 , ST14
AC10 Development and Change of Senate-Approved Programs (pdf) / Procedure / Appendix A AC3 , AC14 , GV9
AC13 Minimum Qualifications for Faculty Members (pdf) / Procedure AC3 , AC10
AC14 KPU Credential Framework (pdf) / Procedure AC4 , AC6 , AC10 , AR2
AC15 Digital Credentials (Non-Credit) (pdf) / Procedure AC14
Administration
Policy No. Policy Related Policies
AD2 Complaints about Instruction, Services or Employees (pdf) / Procedure IM2 , ST7 , ECC
AD3 Procurement (pdf) / Procedure HR1 , ECC
AD5 Honorary Degrees and Awards (pdf) / Procedure HR6 , HR1 , IM2 , IM4
Admissions & Registration
Policy No. Policy Related Policies
AR2 Admission (pdf) / Procedure AC4 , AC6
AR5 Dean's Honour Roll (pdf) / Procedure IM8
AR7 Graduation with Distinction (pdf)
AR10 Priority and Scheduling of Registration (pdf) / Procedure AC4 , AR2 , ST6
AR14 Standard for Academic Dress at Convocation (pdf) / Procedure
AR17 Academic Schedule and Course Timetables (pdf) / Procedure BP7
Buildings and Property
Policy No. Policy Related Policies
BP1 Student Events Involving the Consumption of Alcohol (pdf) BP2 , SR1 , ST7
BP2 Student Events Held on University Premises (pdf) BP1 , SR1 , ST7
BP4 Campus Planning (pdf) / Procedure BP6 , BP7
BP5 Use of University Property (pdf) / Procedure GV6 , HR1 , HR24 , IM2 , IM3 , IM4 , IM9 , ST7 , ECC
BP6 Energy Conservation (pdf) / Procedure
BP7 University Space (pdf) / Procedure
Equity and Inclusion
Policy No. Policy Related Policies
EI1 Diversity and Inclusiveness (pdf) / Procedure AD2 , HR1 , HR16 , HR18 , IM2 , SR8 , SR9 , ST7 , ST14
External Relations
Policy No. Policy Related Policies
ER1 Fundraising (pdf) / Procedure IM2 , ECC
ER2 Naming of University Assets (pdf) / Procedure GV6 , IM8
ER9 Political Fundraising Expenses (pdf)
Financial Management
Policy No. Policy Related Policies
FM1 Financial: Annual Expenditure Plan (pdf)
FM2 Investment (pdf) / Procedure
FM5 Business and Travel Expense (pdf) / Procedure AD3 , GV4 , HR6 , RS4
FM6 Banking (pdf) / Procedure GV4
FM8 Student Tuition and Fees (pdf) / Procedure AC2 , AC6 , FM8 , HR4 , ST13
FM9 Financial Structure of Revenue Based Activities (pdf)
Governance
Policy No. Policy Related Policies
GV1 Selection and Appointment of Auditors (pdf) / Procedure
GV2 Protocol for the Development of University Policies (pdf) / Procedure
GV4 Signing and Spending Authority (pdf) / Procedure / Schedule A - Spending and Signing Authority AD3 , FM5 , GV8 , HR1 , RS4
GV6 Use of Institutional Name, Coat of Arms, Crest, Logo, Seal and Other Graphic Images (pdf)
GV8 Memorandum of Understanding/Letter of Intent (pdf) / Procedure GV4
GV9 Establishment and/or Discontinuance of Faculties and Departments (pdf) / Procedure AC10
GV10 Mission, Vision and Values Development and Amendment (pdf) / Procedure
Human Resources
Policy No. Policy Related Policies
ECC Employee Code of Conduct (pdf) BP5 , ER9 , GV6 , HR1 , HR21 , HR24 , IM1 , IM2 , IM3 , IM4 , IM8 , RS2 , RS5 , SR1 , SR3 , SR7 , SR8 , SR9 , SR13 , SR14 , ST7
HR1 Conflict of Interest (pdf) / Procedure AD3 , BP5 , HR24 , IM4 , RS2
HR3 Flexible Work (pdf) / Procedure ECC , BP5 , HR18 , HR21 , IM2 , IM3 , IM4 , IM8 , SR7
HR4 Bereavement/Employees and Students (pdf) / Procedure
HR6 Service Recognition (pdf)
HR7 Representation by Kwantlen Polytechnic University Employees at Conferences and Related Activities (pdf)
HR8 Employee Exchange/Secondment Leaves (pdf)
HR9 Illness Leave (pdf)
HR11 Search Advisory and Appointment of Administrative Positions (pdf) / Procedure
HR14 Employment/Students (pdf)
HR16 Employment Equity (pdf)
HR18 Job Accommodations for Employees (pdf) / Procedure AD2 , EI1 , HR16 , IM2 , SR12
HR20 Search Advisory, Appointment & Re-appointment of Senior Academic Administrator Positions (pdf) / Procedure
HR21 Respectful Workplace (pdf) / Procedure AD2 , HR18 , IM2 , SR8 , SR9 , ST7
HR22 Presidential Search Advisory, Appointment and Re-appointment (pdf) / Procedure
HR24 Protected Disclosure (pdf) / Procedure ECC , BP5 , ER9 , HR1 , HR21 , IM2 , IM3 , IM4 , RS2
HR25 Search Advisory and Appointment of Senior Administrative Positions (pdf) / Procedure HR11 , HR20 , HR22 , HR26
HR26 Responsibilities and Compliance Requirements for the Appointment and Termination of Administrative Staff (pdf) / Procedure HR11 , HR20 , HR22 , HR25
Information Management
Policy No. Policy Related Policies
IM1 Copyright Compliance (pdf) / Procedure ECC , ST2 , ST7
IM2 Freedom of Information (pdf) / Procedure IM8
IM3 Information Technology Usage (pdf) / Procedure AD2 , IM1 , IM2 , IM4 , IM9 , ST2 , ST7
IM4 Confidentiality (pdf) / Procedure ECC , BP5 , HR1 , HR24 , IM2 , IM3 , IM8 , IM9 , RS2 , ST7 , ECC
IM5 Identification Cards (pdf)
IM7 Management of Surveys (pdf) / Procedure RS1 , IM8 , IM9
IM8 Privacy (pdf) / Procedure AD2 , IM2 , IM3 , IM9
IM9 Information Security (pdf) / Procedure BP5 , IM2 , IM3 , IM4 , IM8
IM10 Records and Information Management (pdf) / Procedure BP5 , IM2 , IM3 , IM4 , IM8 , IM9 , ECC
Research
Policy No. Policy Related Policies
RS1 Research Involving Humans (pdf) / Procedure HR1 , IM4 , IM7 , IM9 , RS2 , RS3 , RS4 , ST2
RS2 Integrity in Research and Scholarship (pdf) / Procedure HR1 , IM2 , IM4 , RS1 , ST2
RS3 Indirect Costs of Research (pdf) / Procedure FM9
RS4 Administration and Control of Research and Special Funds (pdf) / Procedure AD3 , RS1 , RS2
RS5 Intellectual Property (pdf) / Procedure AC8 , BP5 , GV6 , HR1 , IM1 , IM2 , ST2 , ST7 , RS2 , ECC
RS6 Animal Use and Ethics in Teaching and Research (pdf) / Procedure AC1 , RS2 , SR5 , SR6 , SR7
Safety, Security & Risk Management
Policy No. Policy Related Policies
SR1 Consumption of Alcoholic Beverages and the Non-Medical Use of Drugs on University Premises (pdf) BP1 , SR8 , ST7
SR2 Threat Assessment Team (pdf) / Procedure SR8 , SR7 , SR14 , ST7 , SR9
SR3 Smoke Free Campuses and Properties (pdf) / Procedure BP2 , SR1 , SR7 , ST7
SR5 Insurance/Students (pdf)
SR6 Insurance - Employees (pdf) / Procedure
SR7 Occupational Health and Safety (pdf) HR21 , SR8 , SR9 , ST7
SR8 Emergency Response to Inappropriate, Disruptive or Threatening Behavior (pdf) SR9 , ST7
SR9 Violence in the Workplace (pdf) SR8 , ST7
SR10 International Travel and Security (pdf)
SR12 Emergency Planning (pdf) IM8 , ST7 , SR7
SR13 Closed Circuit Video Equipment (CCVE) (pdf) / Procedure IM2 , IM4 , SR9 , SR12
SR14 Sexual Violence and Misconduct (pdf) / Procedure AD2 , HR1 , HR18 , HR21 , HR24 , IM3 , SR7 , SR8 , SR9 , ST7 , ECC
Students
Policy No. Policy Related Policies
ST1 Student Awards (pdf) / Procedure IM8
ST2 Student Academic Integrity (pdf) / Procedure IM1 , IM4 , IM8 , RS2 , ST7
ST3 Grade Appeals (pdf) / Procedure AC4 , FM8 , IM4 , IM8 , ST2
ST4 Picket Lines/Practicum and Work Experience Students (pdf)
ST6 Academic Standing (pdf) / Procedure AR2 , AC4 , FM8
ST7 Student Conduct (Non-Academic) (pdf) / Procedure BP1 , BP2 , IM3 , IM4 , IM8 , SR1 , SR3 , SR8 , SR14 , ST2 , ST16
ST11 Attendance and Participation in Courses (pdf) / Procedure ST3
ST12 Academic Renewal (pdf) / Procedure AC14 , IM8
ST13 Course Withdrawal (pdf) / Procedure AC4 , FM8 , IM8 , ST7 , ST11
ST14 Academic Accommodations for Students with Disabilities (pdf) / Procedure AD2 , AR2 , AR7 , AR10 , IM4 , ST7 , ST11 , ST16
ST16 Work-Integrated Learning (pdf) / Procedure RS5 , SR5 , SR7 , ECC