Bylaws and Policies

This policy explains how KPU implements Program Advisory Committees (PACs) for all programs approved by the Senate. These committees provide expert and strategic advice to help ensure that programs stay high-quality and meet the needs of the KPU community. The policy outlines who the policy applies to, the roles and responsibilities of those involved in Program Advisory Committees at KPU, and the criteria and standards that guide the formation and operations of these committees.

This policy explains what a guided study course means at KPU, when it can be offered, and the eligibility requirements for students to be enrolled in a guided study course. The policy also clarifies how guided study course fees are handled, the grade that will be assigned when a student passes or fails the course, and who can grant exceptions to this policy at KPU.

This policy is about the program review process for Senate-approved programs at KPU. It explains the roles and responsibilities of the Senate Standing Committee on Program Review, the Office of Planning and Accountability, and others involved in the program review process. It also describes review cycles, required reports, and supporting resources.

This policy sets standards for student assessment and evaluation practices, and KPU’s grading systems for recording and reporting grades for all Senate-approved courses and programs at KPU. It outlines the processes for grade reporting, what the grades mean, and an explanation on grade point average (GPA).

This policy outlines KPU’s approach to graduate studies, which is grounded in Indigenous values of teaching and learning. It applies to master’s studies and describes guiding principles, governance structures, and roles and responsibilities within the Faculty of Graduate Studies.

This policy explains how prior learning and credit transfer are recognized at KPU for Senate-approved programs. It outlines academic standards, assessment criteria, eligibility, documentation requirements, fees, and decision-making authority for articulation, credit transfer, and recognition of prior learning (RPL).

This policy outlines KPU’s commitment to academic freedom and responsibility for all members of the university community. It explains guiding principles, rights, responsibilities, and available avenues to appeal for redress.

This policy applies to all Senate-approved programs and explains how skills and learning outcomes identified by KPU and the BC government are mapped and applied across different program levels. It outlines the guiding principles for curriculum mapping for all Senate-approved programs at KPU.

This policy outlines the guiding principles and processes for developing, revising, suspending, and discontinuing Senate-approved programs at KPU. It describes the criteria, requirements, and governance roles involved in the program development process at KPU.

This policy applies to the appointment of all faculty teaching in Senate-approved courses and programs, and those providing educational support services at KPU. It outlines how minimum faculty qualifications are established, approved, documented, and maintained at KPU.

This policy establishes criteria and standards for all Senate-approved credentials at KPU. It defines academic levels, credential types and classifications, graduation requirements, minimum grade point averages (GPAs), residency requirements, program completion time limits, multiple credentials, course substitutions, and authority for granting exceptions on program requirements or curricular standards.

This policy provides a framework for developing and approving non-credit digital credentials at KPU, including micro-credentials and completion-based credentials. It outlines the roles and responsibilities of those involved in proposing, creating and approving digital credentials, approval requirements and processes, standards and criteria for digital credentials at KPU.

This policy explains the scope, roles, and responsibilities of people involved, and informal and formal complaint resolution processes that address concerns about instruction, university services, or employees. It also outlines steps relating to the appeal of the process.

This policy explains a procurement accountability framework that supports the procurement of goods, services, and construction for university activities at KPU. This policy is subject to applicable laws in B.C. and Canada.

This policy explains how KPU recognizes outstanding contributions and accomplishments of individuals, in or outside of the University Community, through honorary degrees, distinguished teaching and scholarship awards, and emeriti designations. The Procedure defines the types of honorary degrees and awards at KPU, the administrative and governance bodies responsible for review and approval, eligibility and criteria, and nomination requirements.

This policy explains the general criteria for admission to KPU’s Senate-approved programs. It does not apply to applicants who want to enroll in courses or programs in Continuing and Professional Studies, and Apprenticeship programs. It outlines guiding principles on how admission is assessed, admission categories, required documentation, and application timelines and related processes.

This policy explains how KPU recognizes undergraduate students who have demonstrated excellent academic achievement through the established criteria and process for the Dean’s Honour Roll list at KPU. This policy applies to KPU students in undergraduate courses and programs under Senate’s jurisdiction.

This policy explains how KPU recognizes graduates with outstanding academic achievement for coursework completed toward a credential. It defines the types of grade point averages, criteria for obtaining the “Graduated with Distinction” recognition, and how the distinction is shown on official university records.

This policy explains how KPU determines the order in which students will be scheduled for course registration. The policy applies to all KPU students enrolled in Senate-approved programs and courses, how registration priority is set, and how time tickets are assigned. The policy also explains how academic progress and standing are considered within each registration cycle.

This policy explains the standards for academic dress (such as colours and styles of gown, headgear, hood, stole) used at KPU Convocation ceremonies. It applies to KPU graduates, Chair and members of KPU’s Board of Governors, Honorary Degree recipients, First Nation Representatives, and members of the academic procession at KPU Convocation ceremonies.

This policy explains how KPU sets the academic schedule and course timetables for Senate-approved instruction. It defines instructional cycles, sets standards for academic schedule and associated course timetables for the instructional cycles, section reserves and restrictions, standard meeting patterns, scheduling and rescheduling of final exams and assessments, allocation and assignment of space, responsibility of academic units, and accommodations and/or modifications to instructional space.

This policy explains how student events involving alcohol may be held at KPU. It applies to events sponsored by the Student Association and outlines requirements related to licensing, timing, security, and coordination with university services.

This policy explains how student events are planned and approved on KPU campuses. It applies to student groups and outlines approval requirements, safety considerations, and coordination with university units. The policy supports safe, well-organized events and links to related policies on facilities, alcohol, and student conduct.

This policy explains KPU’s campus planning process which guides the development and renovation of facilities and infrastructure in order to support the University’s mission and mandate. It applies to the University’s master plan and multi-year capital plans, and outlines how academic needs, environmental factors, and heritage considerations are reviewed.

This policy explains how KPU’s tangible and intangible property and resources are accessed, used, and protected. The policy applies to all employees of KPU, and visitors and guests of the University who are given access to facilities and resources while at the University. The policy outlines expectations for appropriate use, how misuse is reported and addressed, and how property management supports accountability and stewardship. This policy does not deal with intellectual property issues and rights.

This policy explains KPU’s approach to reducing energy use and improving energy efficiency and conservation across its campuses. It defines the roles and responsibilities within the University community for managing energy use, and it promote compliance with relevant government legislation and agreements.

This policy explains how KPU manages and allocates the University’s physical space, including buildings and grounds owned or leased by KPU. It outlines the roles, responsibilities, and authority relating to the administration of space requests, regular monitoring, and the allocation and reallocation of all academic and non-academic space at KPU.

This policy explains how KPU promotes inclusive, equitable, and respectful learning and working environments. It applies to all members of the University community, both on and off campus, while engaged in University activities. The policy also outlines the policy principles that foreground KPU’s institutional commitments to equity, diversity, and inclusion.

This policy explains how KPU and the KPU Foundation coordinate activities relating to fundraising, planned giving, gifts, and gift recognition. It also outlines the responsibilities of those involved in fundraising and gifting activities to ensure confidentiality and ethical treatment of prospects and donor research and records.

This policy explains how KPU names and renames university assets and academic units. It outlines the roles and responsibilities of those who are involved in the naming and renaming processes, and the requirements on how a naming and renaming proposal is initiated, approved, implemented, and documented at KPU.

This policy prohibits the use of KPU resources to promote partisan political causes and candidates. It applies to all members of the University community.

This policy explains how KPU sets its priorities for the expenditure of operating funds and capital funds, and how they are recommended through Operating Expenditure Plans and Capital Expenditure Plans to the President and the President’s Group for approval.

This policy explains how KPU invests its endowment and non-endowment funds. It describes the governance structure established for the investment of these funds and sets out the requirements for ongoing investment management of such funds.

This policy explains when, how, and what kinds of business and travel expenses incurred while on University business are approved and reimbursed at KPU. This policy applies to all KPU employees and those associated with and working on behalf of KPU.

This policy explains how KPU defines its allowable banking activities with financial institutions, and outlines the procurement of KPU’s banking services. It also outlines the list of signing officers associated with KPU’s banking activities.

This policy explains how KPU establishes standards for the assessment of student tuition, fees, and associated funds. It describes application fees, fee payment deadlines, penalties, deposits, reductions and refunds, fee reassessment requests, and financial holds.

This policy explains KPU’s financial structure of revenue-based activities, and how positive and negative net revenues are allocated and managed at the University.

This policy explains KPU’s framework and guidelines for the selection and appointment of external auditors. It applies to all financial audits on all aspects of the University’s financial activities and records.

This policy explains how KPU develops, reviews, amends, and eliminates its institutional policies and procedures. It outlines the administrative and governance requirements and processes for consultations, approvals, policy review, and annual reporting.

This policy explains KPU’s framework on signing and spending authority, including the responsibilities and duties of those at KPU with signing authority, and the authorized signatures required for all documents, contracts, commitments, expenses, and obligations at KPU.

This policy outlines what is considered trademarks and exclusive property of KPU (name, logos, crest, seal, and other official graphic images). It also sets parameters on what is considered permitted, authorized, and appropriate use of such property.

This policy explains KPU’s framework and the development and approval process for Memoranda of Understanding (MOU) and Letters of Intent (LOI) developed by an individual or department at KPU. This policy does not apply to MOUs and LOI negotiated with the Kwantlen Faculty Association (KFA) or the British Columbia Government Employees’ Union (BCGEU).

This policy explains how KPU establishes and discontinues academic Faculties and Departments, Teaching Centres, and Teaching Institutes. It outlines proposal and consultation requirements, and decision-making roles associated with the governance processes.

This policy explains how KPU reviews its mission, vision, and values, and how it aligns with other processes, such as the annual process of setting priorities and the university budget in consultation with the University’s governance bodies. This policy is reviewed in conjunction with the University’s strategic plan.

The Employee Code of Conduct is supported by University policies, procedures, regulations, collective agreements, terms of conditions of employment, and professional codes with which employees must comply. It applies to all KPU employees.

This policy explains how KPU employees must identify, disclose, and handle real, potential, or perceived conflicts of interest. It applies to all KPU employees. The policy outlines the University’s and its employees’ responsibilities, and the procedures for the reporting and investigating of an actual, perceived, or potential conflict of interest, including the reporting of results from the investigation.

This policy explains KPU’s model on flexible work parameters, requirements, and limitations. It describes flexible work arrangements’ eligibility criteria and responsibilities for employees and people managers. Flexible work does not replace leave or accommodation processes.

This policy explains KPU’s responsibilities and actions in the event of the death of an employee, student, and/or relative of an employee.

This policy describes KPU’s criteria for formal recognition of its employees’ services at the University. It applies to all KPU employees. It explains the eligibility for service and retirement recognition for KPU employees.

This policy explains KPU’s criteria and processes for which support staff, faculty, and administrators that are selected as KPU’s representative to attend specific conferences and related activities.

This policy explains KPU’s process and eligibility criteria for employees who wish to take part in employee exchanges or secondments with other educational institutions, business/industry, or government agencies.

This policy explains KPU’s and its employees’ responsibilities when an employee requires access to sick leave. Employee access to sick leave and disability benefits is governed by the terms of the Collective Agreements and the Terms and Conditions of Employment for Administrative Employees.

This policy explains KPU’s principles and procedures for the selection and appointment of candidates for permanent administrative positions within KPU, with the exception of senior academic administrators (this is Policy HR20), the President (this is Policy HR22), and senior administrative positions (this is Policy HR25).

This policy explains KPU’s process and criteria for hiring co-operative (co-op) education students, students from summer student programs, and student assistants.

This policy sets out KPU’s commitment and responsibility to fair and equitable employment practices at the University.

This policy explains how KPU provides workplace accommodations related to an employee’s work environment, responsibilities, schedule, or job assignment.

This policy explains KPU’s principles and procedures for the selection, appointment, and reappointment of candidates for senior academic administrators at the University.

This policy outlines the principles that support a respectful workplace free from discrimination, bullying, and harassment. It applies to all employees while they are engaged in any University-related activities. It describes the rights and responsibilities of the University and its employees, confidentiality, complaint processes, and resolution procedures.

This policy explains KPU’s principles and procedures for the selection, appointment, and reappointment of candidates for the President of the University. It outlines the structure and terms of reference for the Search Advisory Committee. It also provides details to the search process and the process for the appointment of a pro tem position.

This policy outlines the University’s responsibility, disclosure mechanisms, and processes relating to disclosure of any perceived wrongdoing or irregularity they observe in the context of performing University duties and activities.

This policy explains KPU’s principles and procedures for the selection and appointment of candidates for senior administrative positions at the University. It outlines the structure and terms of reference for the Search Advisory Committee and the details of the search process.

This policy explains the responsibilities and compliance requirements for the appointment and termination of all term and continuing administrative positions (academic and non-academic), and how other Board and university policies apply to these positions.

This policy applies to all KPU employees and students who reproduce and use copyright-protected work in all media and formats in University teaching, learning, research, and administrative activities. This policy does not address copyright in materials produced by University employees and students.

This policy explains how KPU responds to and processes Access to Information requests for access in accordance with the associated procedure and the Freedom of Information and Protection of Privacy Act of British Columbia (“FIPPA”). This policy applies to all KPU employees.

This policy outlines acceptable and unacceptable uses of KPU technology resources, and applies to employees, students and all others who are associated with, use or have access to University information and technology resources.

This policy explains how KPU handles matters relating to University’s confidential information. It outlines the KPU and its employees’ responsibilities for handling confidential information, and reporting and investigation processes for actual, suspected, or potential breaches.

This policy explains the types of KPU identification cards and how they are issued and used.

This policy explains who at KPU is responsible for the approval, coordination, timing, and management of surveys at the University. It also outlines the request process and criteria used to assess requests for surveys at KPU.

This policy explains how KPU manages, processes, and protects personal information by the University. It includes the collection, use, disclosure, access, storage, retention, and disposal of personal information at KPU. The policy outlines how it observes its obligations to protect personal information under the Freedom of Information and Protection of Privacy Act of British Columbia (“FIPPA”).

This policy explains how KPU protects its information (such as personal, financial data, building plans, research data, and other information considered restricted and sensitive) and the access to such information and information systems.

This policy explains how KPU manages information assets (records and information) at the University. It also outlines the University’s Records and Information Management (RIM) practice that ensure the confidentiality, integrity, and availability of information assets.

This policy explains how research involving humans at KPU is carried out in compliance with the Tri-Agency Agreement framework and requirements. It outlines KPU’s responsibility to comply with the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans. The Policy also explains the roles, responsibilities, and functions of the Principal Investigator, and of the University’s Research Ethics Board, including its review, decision, and incident reporting processes relating to research involving humans at KPU.

This policy explains KPU’s principles and expectations for ethical and responsible research and scholarship. It applies to all people who conduct research at the University. The policy outlines the authority and responsibilities of the Associate Vice President of Research, and how allegations, formal investigation of misconduct in research, and the appeal process are handled at KPU.

This policy explains how indirect costs related to research are calculated, applied, and distributed at KPU. It applies to eligible research funding and outlines how indirect cost revenues support research administration, academic units, and central services through defined allocation processes.

This policy sets out KPU’s requirements for how indirect costs and resulting funds from research project grants and contracts are handled at the University. This policy applies to all external funding research activities undertaken by KPU’s faculty.

This policy sets out KPU’s roles, responsibilities, and processes on how intellectual property is managed and governed at KPU in compliance with applicable laws, agreements, and related policies.

This policy sets out the principles, mandatory responsibilities, processes, requirements, and authority on the ethical use and care of animals in teaching and research at KPU. It applies to all animal‑based activities and aligns with national standards. The policy framework sets out the University’s accountability for compliance with the relevant Tri-Agency Framework and the Canadian Council on Animal Care’s Good Animal Practice certification.

This policy explains how alcohol use and non‑medical drug use are addressed on KPU premises in line with laws and related policies. The policy sets out the criteria and processes for what is approved for us on University premises, and how associated incidents are managed in line with laws and related policies.

This policy explains how KPU’s Threat Assessment Team identifies, assesses, manages, and prevents threats or violence. This includes actual, attempted, or threatened harm to others, to self, or to the University. The policy also includes details on the Threat Assessment Team’s authority, process for reporting threats/violence, risk assessment and management, and the Threat Assessment Team’s responsibility for University-wide training and awareness.

This policy sets out KPU’s smoke‑free requirements for all campuses and properties in compliance with applicable laws, how requests for exemption are handled, and how the policy is enforced.

This policy explains insurance coverage available to KPU students under the Ministry-sponsored College Protection Program. It outlines liability coverage, exemptions, and incident reporting expectations.

This policy explains insurance coverage for KPU employees performing university activities approved by the University. It applies to all employees and outlines liability coverage, exclusions, and reporting responsibilities.

This policy applies to all KPU employees and contractors. It sets out the principles on how KPU develops, implements, and manages the University’s Occupational Health and Safety Program in compliance with all applicable health and safety legislation, including the Workers’ Compensation Act, and the Occupational Health and Safety Regulation.

This policy sets out the procedures for how KPU establishes emergency response to inappropriate, disruptive, or threatening behaviour.

This policy explains how KPU responds to the reporting, investigation, and decision-making relating to workplace violence incidents, and sets out the responsibilities of all those involved in the process.

This policy explains how KPU manages international travel by students and employees on university business. It outlines the roles and responsibilities of the University, its employees and students who plan to travel on University business, and how travel is approved.

This policy explains the policy principles that guide the development, implementation, and management of KPU’s Emergency Planning Program.

This policy sets out how KPU governs the implementation and use of Closed-Circuit Video Equipment (CCVE) at KPU to support safety and security at the University. The policy outlines the responsibilities of the authority body that oversees the CCVE system, how and where the system operates, and how recordings are managed.

This policy is mandatory under the Ministry’s Sexual Violence and Misconduct Act. It explains how KPU handles incident reporting, disclosures, complaints associated with sexual violence and misconduct, and how confidentiality is managed during the process.

This policy explains how KPU administers student awards such as scholarships, bursaries, awards, tuition discounts, and prizes. It applies to University‑ and donor‑funded student awards and outlines eligibility criteria, selection process, procedures to establish a new student award, and student appeals related to the outcome of the award process.

This policy sets out the rights and responsibilities of KPU, applicants, and students relating to academic integrity at KPU. It explains the expectations of academic integrity at KPU and how the University handles the reporting and investigation of an alleged breach of academic integrity. This includes how KPU handles decision-making, resolution, and appeal of the decision.

This policy sets out the rights and responsibilities of KPU and its students relating to an appeal of a course grade by KPU students at the University. It outlines the processes for informal resolution, the two stages of appeal, how decisions are made, and the appeal of the decision.

This policy explains how KPU supports students in practicum or work‑experience placements during labour disputes. It applies to all students on practicum or work experience placements. The policy outlines the responsibilities of the University and sets out the expectations for students relating to their decision to cross a picket line.

This policy explains KPU’s assessment criteria and process for assessing students’ academic standing in programs where letter grades are assigned. It defines the various academic standing categories, expectations, supports, and consequences, such as academic probation and program withdrawal, re-admission, and extended program withdrawal.

This policy sets out the rights and responsibilities of KPU, applicants, and students relating to non-academic student conduct at KPU. The policy outlines how the University handles the reporting and investigation of an alleged breach of non-academic misconduct, and the potential consequences as outcomes of those investigations. This includes how KPU handles decision-making, sanctions, and appeals of the decision.

This policy sets out KPU’s expectations for students who are in courses where the course learning outcomes require attendance and participation. The policy also provides guidelines on how to support student success when students do not consistently meet their attendance and participation requirements in a course without prior arrangements being made with the faculty.

This policy outlines the criteria, conditions, and process for how KPU students in Senate-approved programs request academic renewal, and how requests are granted. It outlines the roles and responsibilities of the Office of the Registrar in handling requests. It also outlines the roles and responsibilities of the Registrar in the review of the request and issuance of a decision.

This policy describes the scope, principles, expectations, and responsibilities KPU has for creating and implementing academic accommodations for students experiencing disabilities who seek support from Accessibility Services for all academic-related activities offered by the University.

This policy sets out KPU’s framework that governs all work-integrated learning activities in Senate-approved programs and courses.  It outlines the types of work-integrated learning that fall within the scope of this policy, and outlines the roles, responsibilities, and expectations for all those involved in work-integrated learning.