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Open Educational Resources (OER) Grants


OER Grant applications are currently open for:

Fiscal Year 2024 (Funding available April 1, 2023. All expenses must be submitted by March 1, 2024)


The Open Educational Resources (OER) Grant Program provides funding and in-kind expertise to support KPU instructors interested in creating or adapting open textbooks or other OER. The OER Grant Program is adjudicated by the Open Education Working Group and supported by the Open Publishing Suite (OPUS).

Regular faculty at KPU may apply to the OER Grant Program. The intent is to distribute funds to maximize direct benefits to a wide range of student learners and across disciplines identified as lacking suitable OER for KPU courses. Regular faculty, individually or jointly, as well as course teams may propose an OER project.

Stream A: OER Grant Stream B: Section Release and OER Microgrant Stream C: Adoption Grant 

Adapt or create an OER to intentionally support disciplines with a dearth of existing OER tailored to the needs of KPU students.

Receive up to $4,000, up to $2000 of which can be used toward professional development funding.

Supports larger and more intensive work to adapt or create an OER to intentionally support disciplines with a dearth of existing OER tailored to the needs of KPU students.

Receive funding to cover a single course release for one term. In addition to the cost of a single course release, receive up to $2,000 in project funding.

Adopt an OER to use in your course.

Receive up to $500.


Grant recipients will receive support from KPU Open and the KPU Library's Open Publishing Suite (OPUS), which includes assistance with identifying suitable OER, the application of Creative Commons licenses, training in the use of the KPU Pressbooks platform, cover design, and formal publication. As well as review for accessibility, copyright, and attributions, light copyediting, and peer review as capacity allows. Grant recipients will also receive assistance from Teaching & Learning Commons staff, who may assist with instructional design and integrating the OER into Moodle. 


Before You Apply 

Expectations of Grant Recipients 

  • Publication of the OER with an open (Creative Commons) license 
    • All content including text, images, other media used in the OER must be covered by an open-copyright licence (Creative Commons) in the public domain, or with the expressed consent of the copyright holder and include clear references and attributions 
  • Publication of the OER in an open, editable format (e.g., Pressbooks) determined by the OPUS team 
  • Storage of the OER in an open repository (e.g,. KORA
  • Open textbooks must 
    • Be organized into chapters and include: (1) table of contents, (2) chapter learning outcomes, (3) learning activities 
    • Be proofread or copyedited 
  • OER complies with BCcampus' Checklist for Accessibility 
  • Acknowledge support from the OER Grant Program and the Open Publishing Suite (OPUS) in all publication(s) 
  • Participation in OER workshops or seminars during the project 
  • Sharing of experiences with the KPU teaching and learning community 
  • Changes to the proposed timeline and budget must be made in writing and with the understanding that changes to funding and timelines that cross fiscal years, likely, cannot be accommodated 
  • An exit interview or the submission of a summary report (up to 2 pages) submitted upon completion of the project 

Evaluation Criteria 

Strong proposals demonstrate that an applicant has, 

  • Conducted a search for existing OER and demonstrates a plan for how and why existing OER can or cannot be harnessed within the scope of the proposed project. We recommend partnering with a librarian expert. 
  • Considered the number of students and courses impacted by the displacement of commercial textbooks or other educational resources at KPU 
  • Identified department level interest in adopting the proposed deliverable 
  • Considered the potential for reuse of the proposed deliverable by other institutions in BC, Canada, and elsewhere 
  • Planned to re-use the OER in courses in subsequent semesters 

In addition to the required criteria, applicants should consider: 

  • The application of principles of open pedagogy 
  • Sustainability and a plan for the ongoing review/update of the OER  
  • A plan for adding ancillary materials such as question banks, slides, instructor manuals, and adaptive quizzing platforms 
  • The application of principles of decolonization, indigenization, and the inclusion of diverse and representative content 

Eligible Expenses 

  • Support for KPU student assistants* 
  • For example: inputting content into Pressbooks; locating openly licensed or public domain images, appropriately labeling and attributing images and graphs, providing alt-text; assistance with graphic design and layout, etc. 
  • Costs associated with copyediting and proofreading 
  • Honoraria for external (non-regular KPU) collaborators or contributors 
  • Costs associated with artwork and graphic design** 
  • For Stream A Only: Conference registration fees, such as for the Open Textbook Summit or Festival of Learning 
  • For Stream B Only: Salary and benefit costs to cover a single section release 

*As per the new HR guidelines for hiring casual employees, the hiring process is likely to take up to 12 weeks. Please ensure that you have considered this timeline when drafting your application. To help speed up the process, we have created a standard job description for an OER Grant Project Student Assistant that has been pre-approved and is in the Taleo Job Library.

**Artwork and graphic design must be approved by the Open Publishing Suite (OPUS) team and will be branded by KPU Marketing. 

Application Process 

  • Review grant eligibility and criteria. 
  • Complete all sections of the application form
  • Inform the Dean of your department that they will be contacted by the Open Education Working Group to endorse your application. All parts of your application will be shared with the Dean of your department.
  • The KPU Open Education Working Group will adjudicate applications and you may be contacted by an Open Education Strategist to answer questions about your application. 
  • After adjudication has taken place, you will be contacted and informed about the status of your application. 


KPU's OER Adoption Grant was inspired by Douglas College's OER Incentive Grant. Language used to describe this grant has been adapted with permission.