Common Features of Senate Standing Committees
General
- The Chancellor and the President and Vice-Chancellor are recognized as voting members of all committees.
- As they are unlikely to attend all meetings, their presence or absence will not count towards quorum.
- Committees will review their membership composition annually.
- Each standing committee shall require two senators as members.
- Committees will, unless otherwise decided by Senate, follow the bylaws of Senate.
Chairs of Committees
- Committee members elect a senator as chair. If no senator is available, a representative may be elected chair if a senator is concurrently elected vice-chair.
- A committee vice-chair may be elected to support a chair as needed. This may include reporting to Senate on behalf of the chair or chairing meetings in the absence of a chair.
- All senators, who are members of a senate standing committee, are eligible to be elected as chair.
- The chair of a committee should not be an administrator whose portfolio mirrors that of the committee.
- The chairs of senate standing committees are normally elected for a three-year term beginning in September,
or for the term of the senator elected as chair, whichever is shorter.
Attendance Requirement
- The chair may inform the committee if a member is absent for more than three meetings.
- The chair may declare the seat vacant in conjunction with the committee.
Terms of Office
- Student senators - one year
- Designates - three years
- Representatives - three years
- Ex officio - ongoing
SGNC Mandate
- Advise Senate on all matters related to the ways it conducts the business of Senate, its meetings, and its proceedings.
- Ensure that nominations are made for all senate elections.
- As directed by Senate, nominate members to serve on committees on which Senate is represented.
- Coordinating, in conjunction with the Chair of Senate, the work of senate committees, especially where consultation between standing committees is required.
- Review regularly the Senate bylaws and recommend revisions to Senate.
- Review the Faculty bylaws and recommend revisions to Senate
- Advise Senate on matters related to duties of members and conflict of interest.
- Advise Senate on procedures for the recommendation and selection of candidates for chancellor, president, deans, university librarian, registrar, and other senior academic administrators.
- Advise Senate on matters related to Senate and Board of Governors elections.
- Advise Senate on matters related to minimum qualifications of faculty members.
- Review at least once every three years, the configuration of senate standing committees, their membership, terms of reference, their consultation and reporting relationships, and propose to Senate any recommendations for change.
- Establish such subcommittees as needed to fulfill SGNC's responsibilities.
- Other duties as assigned by Senate.
SGNC Membership Composition
Voting Members
- Chancellor
- President
- Vice-Chair of Senate
- Student senator
- Three faculty senators*
- Support staff senator
- Dean or designate
*The three faculty senators, when taken with the Vice-Chair of Senate, will represent three Faculties.
While faculty Senators serve three-year terms on a committee, one of these three seats for faculty Senators shall be,
in the interests of increasing opportunities for students, posted as a one-year term.
Non-voting Members
- Provost and Vice-President, Academic or designate
- University Registrar or designate
- University Secretary or designate
2023–2024 Membership
VOTING MEMBERS | ROLE | TERM END |
---|---|---|
Kwuntiltunaat (Kim Baird) | Chancellor | Ex officio |
Alan Davis | President | Ex officio |
Catherine Schwichtenberg | Vice-Chair of Senate | Ex officio |
Syeda Hafsa | Student Senator | August 31, 2024 |
faculty Senator | ||
Ian Stanwood | faculty Senator | August 31, 2025 |
Katherine Carpenter | faculty Senator | August 31, 2024 |
Shelley Strimbold | Support Staff Senator | August 31, 2024 |
Sharmen Lee, Chair | Dean | August 31, 2024 |
NON-VOTING MEMBERS | ROLE | TERM END |
Todd Mundle | Designate, Provost and Vice-President, Academic | August 31, 2025 |
Nadia Henwood | University Registrar | Ex officio |
Lily Chong | University Secretary | Ex officio |
2023–2024 Meeting Schedule
Location: MS Teams Online
Time: 10 a.m. to 11 a.m.
SUBMISSION DEADLINE | MEETING DATE | AGENDA PACKAGE | APPROVED MINUTES |
---|---|---|---|
Friday, September 1, 2023 | Tuesday, September 12, 2023 | September 12, 2023 | September 12, 2023 |
Friday, September 29, 2023 | Tuesday, October 10, 2023 | October 10, 2023 | October 10, 2023 |
Friday, October 27, 2023 | Tuesday, November 7, 2023 | November 7, 2023 | November 7, 2023 |
Friday, November 24, 2023 | Tuesday, December 5, 2023 | December 5, 2023 | December 5, 2023 |
Special Meeting | Tuesday, December 12, 2023 | December 12, 2023 | December 12, 2023 |
Wednesday, January 4, 2024 | Tuesday, January 9, 2024 | January 9, 2024 | January 9, 2024 |
Special Meeting | Tuesday, January 16, 2024 | January 16, 2024 | January 16, 2024 |
Friday, January 26, 2024 | Tuesday, February 6, 2024 | February 6, 2024 | February 6, 2024 |
Friday, February 23, 2024 | Tuesday, March 5, 2024 | March 5, 2024 | March 5, 2024 |
Tuesday, April 2, 2024 | Tuesday, April 9, 2024 | April 9, 2024 | April 9, 2024 |
Friday, May 3, 2024 | Tuesday, May 14, 2024 | May 14, 2024 | May 14, 2024 |
Friday, May 24, 2024 | Wednesday, June 5, 2024 - in person | June 5, 2024 | June 5, 2024 |
Membership Archives
2022 / 2023
VOTING MEMBERS | ROLE | TERM END |
---|---|---|
Kwuntiltunaat (Kim Baird) | Chancellor | Ex officio |
Alan Davis | President | Ex officio |
Amy Jeon | Vice-Chair of Senate | Ex officio |
Jarman Dhillon | Student Senator | August 31, 2023 |
Corrie Nichols | faculty Senator | August 31, 2023 |
Ian Stanwood | faculty Senator | August 31, 2025 |
Katherine Carpenter | faculty Senator | August 31, 2024 |
Shelley Strimbold | Support Staff Senator | August 31, 2024 |
Sharmen Lee, Chair | Dean | August 31, 2024 |
NON-VOTING MEMBERS | ROLE | TERM END |
Todd Mundle | Designate, Provost and Vice-President, Academic | August 31, 2025 |
Nadia Henwood | University Registrar | Ex officio |
Keri van Gerven | University Secretary | Ex officio |
2021 / 2022
VOTING MEMBERS | ROLE | TERM END |
---|---|---|
Kwuntiltunaat (Kim Baird) | Chancellor | Ex officio |
Alan Davis | President | Ex officio |
Amy Jeon | Vice-Chair of Senate | Ex officio |
Xavier Ardez | Student Senator | August 31, 2022 |
Corrie Nichols | faculty Senator | August 31, 2023 |
Natasha Campbell | faculty Senator | August 31, 2024 |
Katherine Carpenter | faculty Senator | August 31, 2024 |
Shelley Strimbold, Vice-Chair | Support Staff Senator | August 31, 2024 |
Sharmen Lee, Chair | Dean | August 31, 2024 |
NON-VOTING MEMBERS | ROLE | TERM END |
Todd Mundle | Designate, Provost and Vice-President, Academic | August 31, 2025 |
Zena Mitchell | University Registrar | Ex officio |
Keri van Gerven | University Secretary | Ex officio |
2020 / 2021
VOTING MEMBERS | ROLE | TERM END |
---|---|---|
Kim Baird | Chancellor | Ex officio |
Alan Davis | President | Ex officio |
David Burns | Vice-Chair of Senate | Ex officio |
Harman Singh | Student Senator | August 31, 2021 |
Corrie Nichols | faculty Senator | August 31, 2023 |
Robert Dearle | faculty Senator | August 31, 2021 |
Amy Jeon | faculty Senator | August 31, 2021 |
Melissa Krahn | Support Staff Senator | August 31, 2022 |
Sharmen Lee, Chair | Dean | August 31, 2024 |
NON-VOTING MEMBERS | ROLE | TERM END |
Sandy Vanderburgh | Provost and Vice-President, Academic | Ex officio |
Zena Mitchell | University Registrar | Ex officio |
Keri van Gerven | University Secretary | Ex officio |
2019 / 2020
VOTING MEMBERS | ROLE | TERM END |
---|---|---|
George Melville | Chancellor | Ex officio |
Alan Davis | President | Ex officio |
David Burns | Vice-Chair of Senate | Ex officio |
Harman Singh | Student Senator | August 31, 2021 |
Natasha Campbell | faculty Senator | August 31, 2020 |
Robert Dearle | faculty Senator | August 31, 2021 |
Amy Jeon | faculty Senator | August 31, 2021 |
Professional Support Staff Senator | ||
Harjit Dhesi | Dean or Associate Dean | August 31, 2023 |
NON-VOTING MEMBERS | ROLE | TERM END |
Sandy Vanderburgh | Provost and Vice-President, Academic or designate | Ex officio |
Zena Mitchell | University Registrar or designate | Ex officio |
Keri van Gerven | University Secretary or designate | Ex officio |
2018 / 2019
VOTING MEMBERS | ROLE | TERM END |
---|---|---|
George Melville | Chancellor | Ex officio |
Alan Davis | President | Ex officio |
David Burns | Vice-Chair of Senate | Ex officio |
David Florkowski, Chair | Dean | Provost appointment |
Herbie Atwal | Senator and Professional Support Staff | August 31, 2019 |
Natasha Campbell | Senator | August 31, 2021 |
Robert Dearle | Senator | August 31, 2021 |
Amy Jeon | Senator | August 31, 2021 |
NON-VOTING MEMBERS | ROLE | TERM END |
Sal Ferreras | Provost and Vice-President, Academic or designate | Ex officio |
Zena Mitchell | University Registrar | Ex officio |
Keri van Gerven | University Secretary or designate | Ex officio |
Stephen Yezerinac | University Registrar or designate | Ex officio |
Meeting Archives
2022–2023
2021 / 2022
2020 / 2021
AGENDA PACKAGE | APPROVED MINUTES |
---|---|
September 16, 2020 | September 16, 2020 |
October 14, 2020 | October 14, 2020 |
November 18, 2020 | November 18, 2020 |
January 13, 2021 | January 13, 2021 |
February 10, 2021 | February 10, 2021 |
March 10, 2021 | March 10, 2021 |
April 19, 2021 - Closed | April 19, 2021 |
May 12, 2021 | May 12, 2021 |
June 16, 2021 | June 16, 2021 |
June 28, 2021 - Closed | June 28, 2021 |
2019 / 2020
2018 / 2019
Senate Governance Committee Archives
Mandate
- Advise Senate on all matters related to the ways it conducts the business of Senate, its meetings and its proceedings
- Coordinate the work of Senate committees, especially where consultation between standing committees is required
- Review regularly the by-laws of Senate and recommend revisions to Senate
- Advise Senate on matters related to duties of members and conflict of interest
- Advise Senate on procedures for the recommendation and selection of candidates for president, deans, librarians, the registrar and other senior academic administrators
- Advise Senate on matters related to Senate and Board of Governors elections
- Review at least once every three years the configuration of standing committees of Senate, their membership, terms of reference, and their consultation and reporting relationships, and propose to Senate any recommendations for change
- Establish such subcommittees as needed to fulfill the Committee's responsibilities
- Other duties as assigned by Senate
Membership Composition
Common Features for all Senate Committees
- The Chancellor, President and Vice-Chancellor are recognized as voting members of all committees.
However, it is understood that they are unlikely to be able to attend most meetings and their presence or absence shall not count towards quorum. - Each Senate committee is comprised of some number of Senators, as appropriate for that committee.
- Each Senate committee is chaired by a Senator
- Chair of a committee should not be the administrator whose portfolio mirrors that of the committee
- Committee membership will be reviewed annually. Members are eligible for reappointment.
Chair: Elected by the committee
Normally the chair will be elected in April from among the current membership for a two year term to commence the following September. This information will be included in the report to Senate.
Voting Members
- Chancellor
- President
- Vice-Chair of Senate
- One dean
- One professional support staff senator
- One student senator
- Two additional senators
Ex Officio Non-Voting
- Provost and Vice-President, Academic or designate
- Registrar or designate
- University Secretary or designate
- Associate Registrar, Senate and Curriculum
Terms of Office
- Senators: three-year term
- Faculty members: three-year term
- Professional support staff: three-year term
- Student senator: one-year term
The chair will inform the committee if a member’s absences exceed three meetings. The committee will discuss the situation and the position may be declared vacant by the chair in conjunction with the committee.
The committee has determined that it requires a minimum of six (6) senators as members.
Membership Archives
2017 / 2018
VOTING MEMBERS | ROLE | TERM END |
---|---|---|
George Melville | Chancellor | Ex officio |
Alan Davis | President | Ex officio |
David Burns | Vice-Chair of Senate | Ex officio |
Patrick Donahoe, Chair | Dean | Provost appointment |
Senator | ||
Chamkaur Cheema | Senator | August 31, 2018 |
Michael Wong | Senator, Student | August 31, 2018 |
Herbie Atwal | Senator, Professional Support Staff | August 31, 2019 |
NON-VOTING MEMBERS | ROLE | TERM END |
Sal Ferreras | Provost and Vice-President, Academic | Ex officio |
Zena Mitchell | University Registrar | Ex officio |
Keri van Gerven | University Secretary | Ex officio |
Stephen Yezerinac | Associate Registrar, Senate and Curriculum | Ex officio |
2016 / 2017
VOTING MEMBERS | ROLE | TERM END |
---|---|---|
George Melville | Chancellor | Ex officio |
Alan Davis | President | Ex officio |
Jennifer Au | Vice-Chair of Senate | Ex officio |
Patrick Donahoe, Chair | Dean | Provost appointment |
Herbie Atwal | Senator, Professional Support Staff | August 31, 2019 |
Chamkaur Cheema | Senator | August 31, 2018 |
Allison Gonzalez | Student Senator | August 31, 2017 |
Connie Klimek | Senator | August 31, 2017 |
NON-VOTING MEMBERS | ROLE | TERM END |
Sal Ferreras | Provost and Vice-President, Academic | Ex officio |
Zena Mitchell | University Registrar | Ex officio |
Keri van Gerven | University Secretary | Ex officio |
Stephen Yezerinac | Associate Registrar, Senate and Curriculum | Ex officio |
Meeting Archives
2017 / 2018
2016 / 2017
2015 / 2016
2014 / 2015
2013 / 2014
2012 / 2013
2011 / 2012
2010 / 2011
AGENDA PACKAGE | APPROVED MINUTES |
---|---|
October 4, 2010 | October 4, 2010 |
November 29, 2010 | November 29, 2010 |
April 4, 2011 | April 4, 2011 |
April 19, 2011 | April 19, 2011 |
June 6, 2011 | June 6, 2011 |
2009 / 2010
2008 / 2009
Senate Nominating Committee Archives
Mandate
- Ensure that nominations are made for all elections for Senate.
- As directed by Senate, nominate members to serve on Senate committees
- Other duties as assigned by Senate
Membership Composition
Common Features for all Senate Committees
- The Chancellor, President and Vice-Chancellor are recognized as voting members of all committees.
However, it is understood that they are unlikely to be able to attend most meetings and their presence or absence shall not count towards quorum. - Each Senate committee is comprised of some number of Senators, as appropriate for that committee.
- Each Senate committee is chaired by a Senator
- Chair of a committee should not be the administrator whose portfolio mirrors that of the committee
- Committee membership will be reviewed annually. Members are eligible for reappointment.
Chair: Elected by the committee.
Normally the chair will be elected in April from among the current membership for a two year term to commence the following September. This information will be included in the report to Senate.
Voting Members
- Chancellor
- President
- Four senators, at least three of whom must be chosen from three different Faculties
- One student senator
Ex Officio, Non-Voting Members
- Vice-Chair of Senate
Terms of Office
- Senators: three-year term
- Student senator: one-year term
The chair will inform the committee if a member’s absences exceed three meetings in an academic year. The committee will discuss the situation and the position may be declared vacant by the chair in conjunction with the committee.
The committee has determined that it requires a minimum of five (5) senators as members.
Membership Archives
2017 / 2018
VOTING MEMBERS | ROLE | TERM END |
---|---|---|
George Melville | Chancellor | Ex officio |
Alan Davis | President | Ex officio |
Kimberley McMartin (Chair) | Student Senator | August 31, 2018 |
Renu Seru | Senator, Faculty of Educational Support and Development | August 31, 2018 |
Leeann Waddington | Senator, Faculty of Health | August 31, 2019 |
Stan Kazymerchyk | Senator, Faculty of Science | August 31, 2018 |
Senator | ||
NON-VOTING MEMBERS | ROLE | TERM END |
David Burns | Vice-Chair of Senate | Ex officio |
2016 / 2017
VOTING MEMBERS | ROLE | TERM END |
---|---|---|
George Melville | Chancellor | Ex officio |
Alan Davis | President | Ex officio |
Sonja Kreuzkamp, Chair | Student Senator | August 31, 2017 |
Stan Kazymerchyk | Senator, Faculty of Science | August 31, 2018 |
Renu Seru | Senator, Faculty of Educational Support and Development | August 31, 2019 |
Brenda Snaith | Senator, Wilson School of Design | August 31, 2017 |
Leeann Waddington | Senator, Faculty of Health | August 31, 2019 |
NON-VOTING MEMBERS | ROLE | TERM END |
Jennifer Au | Vice-Chair of Senate | Ex officio |
Meeting Archives
2017 / 2018
2016 / 2017
2015 / 2016
2014 / 2015
2013 / 2014
2012 / 2013
2011 / 2012
AGENDA PACKAGE | APPROVED MINUTES |
---|---|
September 26, 2011 | September 26, 2011 |
December 12, 2011 | December 12, 2011 |
January 30, 2012 | January 30, 2012 |
March 26, 2012 | March 26, 2012 |
May 24, 2012 | May 24, 2012 |
June 25, 2012 |
2010 / 2011
2009 / 2010
2008 / 2009
Administrative Support: Senate Office