Senate Governance and Nominating Committee

Common Features of Senate Standing Committees

General

  1. The Chancellor and the President and Vice-Chancellor are recognized as voting members of all committees.
  2. As they are unlikely to attend all meetings, their presence or absence will not count towards quorum.
  3. Committees will review their membership composition annually.
  4. Each standing committee shall require two senators as members.
  5. Committees will, unless otherwise decided by Senate, follow the bylaws of Senate.

Chairs of Committees

  1. Committee members elect a senator as chair. If no senator is available, a representative may be elected chair if a senator is concurrently elected vice-chair.
  2. A committee vice-chair may be elected to support a chair as needed. This may include reporting to Senate on behalf of the chair or chairing meetings in the absence of a chair.
  3. All senators, who are members of a senate standing committee, are eligible to be elected as chair.
  4. The chair of a committee should not be an administrator whose portfolio mirrors that of the committee.
  5. The chairs of senate standing committees are normally elected for a three-year term beginning in September,
    or for the term of the senator elected as chair, whichever is shorter.

Attendance Requirement

  1. The chair may inform the committee if a member is absent for more than three meetings.
  2. The chair may declare the seat vacant in conjunction with the committee.

Terms of Office

  • Student senators - one year
  • Designates - three years
  • Representatives - three years
  • Ex officio - ongoing

SGNC Mandate

  1. Advise Senate on all matters related to the ways it conducts the business of Senate, its meetings, and its proceedings.
  2. Ensure that nominations are made for all senate elections.
  3. As directed by Senate, nominate members to serve on committees on which Senate is represented.
  4. Coordinating, in conjunction with the Chair of Senate, the work of senate committees, especially where consultation between standing committees is required.
  5. Review regularly the Senate bylaws and recommend revisions to Senate.
  6. Review the Faculty bylaws and recommend revisions to Senate
  7. Advise Senate on matters related to duties of members and conflict of interest.
  8. Advise Senate on procedures for the recommendation and selection of candidates for chancellor, president, deans, university librarian, registrar, and other senior academic administrators.
  9. Advise Senate on matters related to Senate and Board of Governors elections.
  10. Advise Senate on matters related to minimum qualifications of faculty members.
  11. Review at least once every three years, the configuration of senate standing committees, their membership, terms of reference, their consultation and reporting relationships, and propose to Senate any recommendations for change.
  12. Establish such subcommittees as needed to fulfill SGNC's responsibilities.
  13. Other duties as assigned by Senate.

SGNC Membership Composition

Voting Members

  • Chancellor
  • President
  • Vice-Chair of Senate
  • Student senator
  • Three faculty senators*
  • Support staff senator
  • Dean or designate

*The three faculty senators, when taken with the Vice-Chair of Senate, will represent three Faculties.

While faculty Senators serve three-year terms on a committee, one of these three seats for faculty Senators shall be,
in the interests of increasing opportunities for students, posted as a one-year term.

Non-voting Members

  • Provost and Vice-President, Academic or designate
  • University Registrar or designate
  • University Secretary or designate

2023–2024 Membership

VOTING MEMBERSROLETERM END
Kwuntiltunaat (Kim Baird)ChancellorEx officio
Alan DavisPresidentEx officio
Catherine SchwichtenbergVice-Chair of SenateEx officio
Syeda HafsaStudent SenatorAugust 31, 2024
 faculty Senator 
Ian Stanwoodfaculty SenatorAugust 31, 2025
Katherine Carpenterfaculty SenatorAugust 31, 2024
Shelley StrimboldSupport Staff SenatorAugust 31, 2024
Sharmen Lee, ChairDeanAugust 31, 2024
NON-VOTING MEMBERSROLETERM END
Todd MundleDesignate, Provost and Vice-President, AcademicAugust 31, 2025
Nadia HenwoodUniversity RegistrarEx officio
Keri SpindlerUniversity SecretaryEx officio

2023–2024 Meeting Schedule

Location: MS Teams Online

Time: 10 a.m. to 11 a.m.

SUBMISSION DEADLINEMEETING DATEAGENDA PACKAGEAPPROVED MINUTES
Friday, September 1, 2023Tuesday, September 12, 2023September 12, 2023September 12, 2023
Friday, September 29, 2023Tuesday, October 10, 2023October 10, 2023October 10, 2023
Friday, October 27, 2023Tuesday, November 7, 2023November 7, 2023November 7, 2023
Friday, November 24, 2023Tuesday, December 5, 2023December 5, 2023December 5, 2023
Special MeetingTuesday, December 12, 2023December 12, 2023December 12, 2023
Wednesday, January 4, 2024Tuesday, January 9, 2024January 9, 2024January 9, 2024
Special MeetingTuesday, January 16, 2024January 16, 2024January 16, 2024
Friday, January 26, 2024Tuesday, February 6, 2024February 6, 2024February 6, 2024
Friday, February 23, 2024Tuesday, March 5, 2024March 5, 2024March 5, 2024
Friday, March 29, 2024Tuesday, April 9, 2024April 9, 2024April 9, 2024
Friday, May 3, 2024Tuesday, May 14, 2024May 14, 2024May 14, 2024
Friday, May 24, 2024Wednesday, June 5, 2024 - in personJune 5, 2024June 5, 2024

Membership Archives

2022 / 2023

VOTING MEMBERSROLETERM END
Kwuntiltunaat (Kim Baird)ChancellorEx officio
Alan DavisPresidentEx officio
Amy JeonVice-Chair of SenateEx officio
Jarman DhillonStudent SenatorAugust 31, 2023
Corrie Nicholsfaculty SenatorAugust 31, 2023
Ian Stanwoodfaculty SenatorAugust 31, 2025
Katherine Carpenterfaculty SenatorAugust 31, 2024
Shelley StrimboldSupport Staff SenatorAugust 31, 2024
Sharmen Lee, ChairDeanAugust 31, 2024
NON-VOTING MEMBERSROLETERM END
Todd MundleDesignate, Provost and Vice-President, AcademicAugust 31, 2025
Nadia HenwoodUniversity RegistrarEx officio
Keri van GervenUniversity SecretaryEx officio

2021 / 2022

VOTING MEMBERSROLETERM END
Kwuntiltunaat (Kim Baird)ChancellorEx officio
Alan DavisPresidentEx officio
Amy JeonVice-Chair of SenateEx officio
Xavier ArdezStudent SenatorAugust 31, 2022
Corrie Nicholsfaculty SenatorAugust 31, 2023
Natasha Campbellfaculty SenatorAugust 31, 2024
Katherine Carpenterfaculty SenatorAugust 31, 2024
Shelley Strimbold, Vice-ChairSupport Staff SenatorAugust 31, 2024
Sharmen Lee, ChairDeanAugust 31, 2024
NON-VOTING MEMBERSROLETERM END
Todd MundleDesignate, Provost and Vice-President, AcademicAugust 31, 2025
Zena MitchellUniversity RegistrarEx officio
Keri van GervenUniversity SecretaryEx officio

2020 / 2021

VOTING MEMBERSROLETERM END
Kim BairdChancellorEx officio
Alan DavisPresidentEx officio
David BurnsVice-Chair of SenateEx officio
Harman SinghStudent SenatorAugust 31, 2021
Corrie Nicholsfaculty SenatorAugust 31, 2023
Robert Dearlefaculty SenatorAugust 31, 2021
Amy Jeonfaculty SenatorAugust 31, 2021
Melissa KrahnSupport Staff SenatorAugust 31, 2022
Sharmen Lee, ChairDeanAugust 31, 2024
NON-VOTING MEMBERSROLETERM END
Sandy VanderburghProvost and Vice-President, AcademicEx officio
Zena MitchellUniversity RegistrarEx officio
Keri van GervenUniversity SecretaryEx officio

2019 / 2020

VOTING MEMBERSROLETERM END
George MelvilleChancellorEx officio
Alan DavisPresidentEx officio
David BurnsVice-Chair of SenateEx officio
Harman SinghStudent SenatorAugust 31, 2021
Natasha Campbellfaculty SenatorAugust 31, 2020
Robert Dearlefaculty SenatorAugust 31, 2021
Amy Jeonfaculty SenatorAugust 31, 2021
 Professional Support Staff Senator 
Harjit DhesiDean or Associate DeanAugust 31, 2023
NON-VOTING MEMBERSROLETERM END
Sandy VanderburghProvost and Vice-President, Academic or designateEx officio
Zena MitchellUniversity Registrar or designateEx officio
Keri van GervenUniversity Secretary or designateEx officio

2018 / 2019

VOTING MEMBERSROLETERM END
George MelvilleChancellorEx officio
Alan DavisPresidentEx officio
David BurnsVice-Chair of SenateEx officio
David Florkowski, ChairDeanProvost appointment
Herbie AtwalSenator and Professional Support StaffAugust 31, 2019
   
Natasha CampbellSenatorAugust 31, 2021
Robert DearleSenatorAugust 31, 2021
Amy JeonSenatorAugust 31, 2021
NON-VOTING MEMBERSROLETERM END
Sal FerrerasProvost and Vice-President, Academic or designateEx officio
Zena MitchellUniversity RegistrarEx officio
Keri van GervenUniversity Secretary or designateEx officio
Stephen YezerinacUniversity Registrar or designateEx officio

Meeting Archives

2022–2023

AGENDA PACKAGEAPPROVED MINUTES
September 13, 2022September 13, 2022
September 26, 2022September 26, 2022
October 11, 2022October 11, 2022
November 8, 2022November 8, 2022
December 6, 2022December 6, 2022
January 10, 2023January 10, 2023
February 7, 2023February 7, 2023
March 20, 2023March 20, 2023
April 4, 2023April 4, 2023
May 9, 2023May 9, 2023
June 7, 2023June 7, 2023

2021 / 2022

2020 / 2021

2019 / 2020

2018 / 2019

Senate Governance Committee Archives

Mandate

  1. Advise Senate on all matters related to the ways it conducts the business of Senate, its meetings and its proceedings
  2. Coordinate the work of Senate committees, especially where consultation between standing committees is required
  3. Review regularly the by-laws of Senate and recommend revisions to Senate
  4. Advise Senate on matters related to duties of members and conflict of interest
  5. Advise Senate on procedures for the recommendation and selection of candidates for president, deans, librarians, the registrar and other senior academic administrators
  6. Advise Senate on matters related to Senate and Board of Governors elections
  7. Review at least once every three years the configuration of standing committees of Senate, their membership, terms of reference, and their consultation and reporting relationships, and propose to Senate any recommendations for change
  8. Establish such subcommittees as needed to fulfill the Committee's responsibilities
  9. Other duties as assigned by Senate

Membership Composition

Common Features for all Senate Committees

  • The Chancellor, President and Vice-Chancellor are recognized as voting members of all committees.
    However, it is understood that they are unlikely to be able to attend most meetings and their presence or absence shall not count towards quorum.
  • Each Senate committee is comprised of some number of Senators, as appropriate for that committee.
  • Each Senate committee is chaired by a Senator
  • Chair of a committee should not be the administrator whose portfolio mirrors that of the committee
  • Committee membership will be reviewed annually. Members are eligible for reappointment.

Chair: Elected by the committee

Normally the chair will be elected in April from among the current membership for a two year term to commence the following September. This information will be included in the report to Senate.

Voting Members

  • Chancellor
  • President
  • Vice-Chair of Senate
  • One dean
  • One professional support staff senator
  • One student senator
  • Two additional senators

Ex Officio Non-Voting

  • Provost and Vice-President, Academic or designate
  • Registrar or designate
  • University Secretary or designate
  • Associate Registrar, Senate and Curriculum

Terms of Office

  • Senators: three-year term
  • Faculty members:  three-year term
  • Professional support staff:  three-year term
  • Student senator:  one-year term

The chair will inform the committee if a member’s absences exceed three meetings. The committee will discuss the situation and the position may be declared vacant by the chair in conjunction with the committee.

The committee has determined that it requires a minimum of six (6) senators as members.

Membership Archives

2017 / 2018

VOTING MEMBERSROLETERM END
George MelvilleChancellorEx officio
Alan DavisPresidentEx officio
David BurnsVice-Chair of SenateEx officio
Patrick Donahoe, ChairDeanProvost appointment
 Senator 
Chamkaur CheemaSenatorAugust 31, 2018
Michael WongSenator, StudentAugust 31, 2018
Herbie AtwalSenator, Professional Support StaffAugust 31, 2019
NON-VOTING MEMBERSROLETERM END
Sal FerrerasProvost and Vice-President, AcademicEx officio
Zena MitchellUniversity RegistrarEx officio
Keri van GervenUniversity SecretaryEx officio
Stephen YezerinacAssociate Registrar, Senate and CurriculumEx officio

2016 / 2017

VOTING MEMBERSROLETERM END
George MelvilleChancellorEx officio
Alan DavisPresidentEx officio
Jennifer AuVice-Chair of SenateEx officio
Patrick Donahoe, ChairDeanProvost appointment
Herbie AtwalSenator, Professional Support StaffAugust 31, 2019
Chamkaur CheemaSenatorAugust 31, 2018
Allison GonzalezStudent SenatorAugust 31, 2017
Connie KlimekSenatorAugust 31, 2017
NON-VOTING MEMBERSROLETERM END
Sal FerrerasProvost and Vice-President, AcademicEx officio
Zena MitchellUniversity RegistrarEx officio
Keri van GervenUniversity SecretaryEx officio
Stephen YezerinacAssociate Registrar, Senate and CurriculumEx officio

Meeting Archives

2017 / 2018

2016 / 2017

2015 / 2016

2014 / 2015

2013 / 2014

2012 / 2013

2011 / 2012

2010 / 2011

2009 / 2010

2008 / 2009

Senate Nominating Committee Archives

Mandate

  1. Ensure that nominations are made for all elections for Senate.
  2. As directed by Senate, nominate members to serve on Senate committees
  3. Other duties as assigned by Senate

Membership Composition

Common Features for all Senate Committees

  • The Chancellor, President and Vice-Chancellor are recognized as voting members of all committees.
    However, it is understood that they are unlikely to be able to attend most meetings and their presence or absence shall not count towards quorum.
  • Each Senate committee is comprised of some number of Senators, as appropriate for that committee.
  • Each Senate committee is chaired by a Senator
  • Chair of a committee should not be the administrator whose portfolio mirrors that of the committee
  • Committee membership will be reviewed annually. Members are eligible for reappointment.

Chair: Elected by the committee.

Normally the chair will be elected in April from among the current membership for a two year term to commence the following September. This information will be included in the report to Senate.

Voting Members

  • Chancellor
  • President
  • Four senators, at least three of whom must be chosen from three different Faculties
  • One student senator

Ex Officio, Non-Voting Members

  • Vice-Chair of Senate

Terms of Office

  • Senators:  three-year term
  • Student senator:  one-year term

The chair will inform the committee if a member’s absences exceed three meetings in an academic year.  The committee will discuss the situation and the position may be declared vacant by the chair in conjunction with the committee.

The committee has determined that it requires a minimum of five (5) senators as members.

Membership Archives

2017 / 2018

VOTING MEMBERSROLETERM END
George MelvilleChancellorEx officio
Alan DavisPresidentEx officio
Kimberley McMartin (Chair)Student SenatorAugust 31, 2018
Renu SeruSenator, Faculty of Educational Support and DevelopmentAugust 31, 2018
Leeann WaddingtonSenator, Faculty of HealthAugust 31, 2019
Stan KazymerchykSenator, Faculty of Science and HorticultureAugust 31, 2018
 Senator 
NON-VOTING MEMBERSROLETERM END
David BurnsVice-Chair of SenateEx officio

2016 / 2017

VOTING MEMBERSROLETERM END
George MelvilleChancellorEx officio
Alan DavisPresidentEx officio
Sonja Kreuzkamp, ChairStudent SenatorAugust 31, 2017
Stan KazymerchykSenator, Faculty of Science and HorticultureAugust 31, 2018
Renu SeruSenator, Faculty of Educational Support and DevelopmentAugust 31, 2019
Brenda SnaithSenator, Wilson School of DesignAugust 31, 2017
Leeann WaddingtonSenator, Faculty of HealthAugust 31, 2019
NON-VOTING MEMBERSROLETERM END
Jennifer AuVice-Chair of SenateEx officio

Meeting Archives

2017 / 2018

2016 / 2017

2015 / 2016

2014 / 2015

2013 / 2014

2012 / 2013

2011 / 2012

2010 / 2011

2009 / 2010

2008 / 2009

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