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Equity, Diversity, and Inclusion in Research

KPU is committed to furthering equity, diversity, and inclusion (EDI) in research. KPU has undertaken several activities in support of EDI in research.  

Dimensions Charter

In 2019, KPU signed on to the Dimensions Charter from the federal Tri-agencies.


Canada Research Chairs: Equity, Diversity, And Inclusion

1. Commitment Statement

KPU is committed to fostering increased research excellence, innovation and creativity within the post-secondary sector across all disciplines, through greater equity, diversity and inclusion (EDI). KPU’s commitment is underpinned through the Dimensions Charter, the B.C. Declaration on the Rights of Indigenous Peoples Act (which aligns with the United Nations Declaration on the Rights of Indigenous Peoples), the Truth and Reconciliation Commission’s Calls to Action, the BC Human Rights Code, and the emerging Scarborough National Charter. As part of its vision and strategic plans, KPU embrace all cultures and is promoting a renewed, authentic approach to Indigenization. 

KPU is committed to meeting or exceeding its obligations under the Canada Research Chairs Program (CRCP), and the broader research enterprise through EDI. KPU recognizes that EDI strengthen the research community, the quality, relevance and impact of research, and the opportunities for the full pool of potential participants.

KPU’s Senate has also endorsed Declaration on Research Assessments and will take an inclusive approach to assessing research outputs. This includes valuing research based on Indigenous ways of knowing, community-based or focused research, and publications that are not peer-reviewed. KPU values and celebrates diverse knowledge systems, including Indigenous knowledge systems.

2. Strategy for Raising Awareness

Raising awareness within KPU of its commitment to and the benefits of EDI within the CRCP and the broader research enterprise is a shared responsibility amongst key stakeholders across the entire university. KPU has a broad strategy to raising awareness within the institution of its commitment to and the benefits of EDI within the CRCP and the broader research enterprise . This work is being collectively advanced through the President’s Diversity and Equity Committee, EDI Action Plan Steering Committee, the Task Force on Anti-Racism, and the emerging Task Force on EDI in Research and Scholarship. Allied groups include the Pride Advocacy group, the Disability Inclusion Group, and the Indigenous Steering Committee. In addition, awareness to the broader KPU community is coordinated through the President’s Office, Human Resource, and the Office of the Associate Vice President, Research, Innovation, and Graduate Studies.

KPU has endowed $8M to support EDI initiatives throughout the institution. KPU has also launched the inaugural JEDI (Justice, Equity, Diversity, and Inclusion) awards to showcase the related achievements of the members of the university community.  The Faculty of Arts has also set up an EDI award.

KPU’s commitments to EDI within the CRCP and the broader research enterprise will be shared through this public page, social media channels, and official university communications and publications.

3-5. Equity, Diversity, and Inclusion Plan

Details on the Canada Research Chairs program (CRCP) Equity, Diversity and Inclusion Practices can be found below: 

  1. CRC Program EDI requirements and practices 

  2. 2019 Addendum to the 2006 Canadian Human Rights Settlement Agreement 

  3. CRC Program statistics 

6. Equity, Diversity and Inclusion Progress Report

7. Contact Information

The following individuals are implementing various aspects of KPU’s EDI agenda, and may be contacted with questions or concerns.

  • Teresa Smith: Senior Manager, Organizational Development and Employee Experience in Human Resources and Chair, EDI Action Plan Steering Committee 
  • Dr. Asma Sayed: Chair, Task Force on Anti-Racism
  • Dr. Romy Kozak: Vice Chair, President’s Diversity and Equity Committee
  • Dr. Deepak Gupta:  Associate Vice President, Research, Innovation, and Graduate Studies

8. Monitoring of EDI Concerns

Equity, diversity and/or inclusion (EDI) questions and concerns related to the Canada Research Chairs Program may be brought forward to the Office of Research Services or directly to the VP, Research, Innovation and Graduate Studies. EDI concerns in general may also be brought forward to Human Resources or a union representative. Informal resolution is generally encouraged as a first step and formal concerns are handled and addressed by one or more of the following approaches or a combination of approaches depending on the nature of the concern and the parties involved:

1.    EDI questions or concerns that relate to the Kwantlen Faculty Association (KFA) Collective Agreement are addressed according to Article 23 of the KFA collective agreement. Per the collective agreement, formal complaints must be made in writing to the University President or their designate. 
2.    EDI questions or concerns that relate to the BC Government and Services Employees Union are addressed according to Article 13 of the BCGEU Collective Agreement. Per the collective agreement, formal complaints must be made in writing to the designated University Vice-President.
3.    EDI questions or concerns that relate to excluded Administrative staff or that are not covered by a collective agreement are addressed through KPU’s HR21 Respectful Workplace policy and procedure and monitored and addressed by Senior Management per the procedure. Per the procedure, formal complaints must be made in writing to the University Vice-President of Finance and Administration or designate.”

Students Concerns:

Under policy AD2, students are able to file complaints regarding various university services.

Employment or Workplace Concerns:

In conjunction with mechanisms available through their employment or collective agreements, employees are able to report concerns or make formal complaints via the following policies:

Requests for Accommodation:
Requests for accommodation from employees or students are handled through three different policies:

Research and Scholarship:

Concerns or complaints regarding research and scholarship are handled through:

Protected Disclosure:

KPU also has a protected disclosure mechanism for concerns that cannot be addressed elsewhere:

9. KPU’s Equity Targets

As there are fewer than 5 chair positions at KPU, the numbers are withheld to protect the privacy of the current chair holders. 

CRC program statistics and equity target data 

10. Policies that Govern Staffing of CRC Positions at KPU

HR16 – Employment Equity: HR16 Employment Equity Policy (kpu.ca)  

HR15 – Diversity & Inclusiveness: HR15 Diversity and Inclusiveness Policy.pdf (kpu.ca) 

HR21 – Respectful Workplace: HR21 Respectful Workplace Policy.pdf (kpu.ca) 

Collective Agreement for faculty members:  KPU-KFA-2019-2022-Collective-Agreement-Signed-Copy.pdf (yourkfa.ca) 

11. CRCP Utilization Spreadsheet

12-16. CRC Job Posting and Recruitment

12. Link to the program’s requirements for recruiting and nominating Canada Research Chairs

13. A section with links to the advertisements for all chair positions for external recruitment 

This is not applicable to KPU as our recruitments have been internal only.  

14. A section with links to the advertisements for all chair positions for internal recruitment processes 

The archived advertisement for the most recent internal (2019) competition is online at https://www.kpu.ca/hr/careeropportunity/19-01-canada-research-chairs

15. A section with links, if applicable, to transparency statements for Tier 1 third-term nominations or emergency retention nominations

This is not applicable as KPU never had Tier 1 Chairs

16. Please note, all advertisements must meet the program’s requirements and must be publicly available on the institution’s website for at least three years 

This advertisement (See. No. 14 above) was approved by the Canada Research Chairs program as meeting their requirements. It will be posted online till February 2022. 

17. KPU's Equity target-setting tool

 
  Indigenous Peoples Persons with disabilities Racialized minorities Women
Active Chairs Percentage Active Chairs Percentage Active Chairs Percentage Active Chair Percentage
Representation as of June 1, 2021                
Total number of Tier 1                
Total number of Tier 2                

As there are fewer than 5 chair positions at KPU, the numbers and precentages are withheld to protect the privacy of the current chair holders. 

 


Canada Research Continuity Emergency Fund

The Canada Research Continuity Emergency Fund (CRCEF) was announced on May 15, 2020, as part of the Government of Canada’s COVID-19 Economic Response Plan. The temporary program has been established to help sustain the research enterprise at Canadian universities and health research institutions that have been affected by the COVID-19 pandemic. It is expected that the program will help reduce negative impacts of the pandemic and ensure that the benefits of significant investments to date in universities and health research institutions are protected. This will maintain Canada’s international competitiveness in the global, knowledge-based economy, and contribute to Canadians’ health and social and cultural life, as well as the health of Canada’s natural environment.

Program objectives

The program, which has a total budget of $450 million, has two objectives:

  • as a priority, to provide wage support to universities and health research institutions, both of which are ineligible to the Canada Emergency Wage Subsidy (CEWS), to help them retain research-related personnel funded by non-governmental sources during the course of the COVID-19 pandemic (up to $325 million) (Stages 1, 2 and 4); and
  • to support extraordinary incremental costs associated with maintaining essential research-related commitments during the COVID-19 pandemic, and then ramping-up to full research activities as physical distancing measures are eased and research activities can resume ($125 million) (Stage 3)

CRCEF Administration at KPU

The Associate Vice-President, Research, Innovation, and Graduate Studies, Dr. Deepak S. Gupta (avpr@kpu.ca) is KPU’s senior-level official responsible for ensuring that the requirements of the CRCEF program are followed and, particularly, ensuring its commitment to equity, diversity and inclusion (EDI) in managing CRCEF funds is integrated within the governance process. A working group is being assembled, i.e., the CRCEF Working Group, to develop strategy and devise implementation for CRCEF data collection, internal communications, and decision-making.

The Working Group membership is as follows:
•    Associate Vice-President, Research, Innovation, and Graduate Studies, Dr. Deepak S. Gupta (chair) 
•    Research Services Coordinator, Catherine Parlee 
•    Manager, Financial Services, Simran Kang

The CRCEF Working Group will seek the advice of Dr. Romy Kozak, Director of Diversity and Dr. Asma Sayed, Chair Anti-Racism Task Force as needed. 
The AVPRIGS will report on the work of the CRCEF Working Group to KPU’s Senate Standing Committee on Research and Graduate Studies (SSCRGS) at meetings, held usually monthly during the academic year. The mandate, membership, meeting agendas, and minutes of SSCRGS are online and public at https://www.kpu.ca/senate/committees/research.  

The applications submitted by departments/units for CRCEF funding will be reviewed by Office of Research Services to validate and verify eligibility of the expenses. In addition, individual applicants will include an attestation outlining that the costs are eligible under the program.

Should the CRCEF funding requested exceed the amount allocated to KPU, each need will be met through a pro-rata share of CRCEF funds.

KPU’s Equity, Diversity, and Inclusion (EDI) Strategy for CRCEF

Kwantlen Polytechnic University (KPU) or the University endeavors to provide learning and working environments that are inclusive and which are supportive of fair and equitable treatment of all members within its diverse community, no matter their social identity, meaning the various attributes or characteristics with which one strongly identifies and views as integral to their identity. This commitment requires the removal of unnecessary barriers to greater diversity within KPU and requires measures to support and promote inclusiveness, diversity and equity across the University. These considerations are addressed in Policy HR15 and Procedures. KPU is also a signatory to the Dimensions Charter. 
EDI principles are also embedded in the KPU’s decision-making processes for CRCEF funds. These principles are incorporated into all discussions and deliberations related to the CRCEF.  

(8a) Address how to limit the negative impact of unconscious bias and systemic barriers for both wage support and maintenance/ramp-up costs, including in cases where the need exceeds the funds provided;

  1. Representation of Equity-Deserving Groups: All three members of the CRCEF Working Group at KPU members of equity-deserving groups.
  2. Connection to the CRC EDI Action Plan Steering Committee: The AVPRIGS is a member of this Committee and is informed by their work on inclusive data gathering processes, communications strategies, and analysis methods.
  3. Connection to the Anti-Racism Task Force: The AVPRIGS is part of this Task Force. This work has informed the CRCEF Working Group on best practices, including use of EDI terminology.
  4. Unconscious Bias Training: Members of the CRCEF Working Group have or will train on the CRC module for unconscious bias in peer review. The Working Group applies an EDI lens to all process documents and decisions to minimize unconscious biases. 
  5. Broad, Open, and Inclusive Communication: Information about the CRCEF Program is openly and broadly distributed to the KPU community including Today @ KPU (every employee receives this email) and through the Senate Standing Committee of Research and Graduate Studies.
  6. Where needs exceed funds: Should the CRCEF funding requested exceed the amount allocated to KPU, each and every eligible application will be met through a pro-rata share of CRCEF funds.

(8b) Document safeguards to ensure that decisions are not negatively affected by a researcher’s inability to work during the pandemic due to child/family care or increased risk related to exposure to COVID-19; and

  1. Inclusive Messaging: Communications will be open and the messaging with reinforce that all eligible applications are invited.
  2. Avoid irrelevant considerations: Applicants will not need to spell out reasons or detailed explanation of their inability to work (including family care-giving circumstances or COVID exposure risks) on their application. Only financial information is sought, and other data or attestations to confirm eligibility.

8 (c) Address how to ensure that the decision-making values research that is non-traditional or unconventional, based in Indigenous ways of knowing, outside the mainstream of the discipline, or focused on issues of gender, race or minority status

  1. Avoid irrelevant considerations. Applicants will not be asked to disclose area of research or scholarship. This ensure that the areas or approaches to research are never a consideration at the CRCEF Working Group. 

A comprehensive list of affiliated health research institutions receiving funding, if applicable

Not applicable.

A detailed overview of the method of distribution to their affiliated health research institutions in each stage of the program:

Not applicable.

Strategy for equity, diversity and inclusion decision-making in Stage 1:

An open call was sent to the university community to apply for funding in a prescribed format. Applicants also had to review the CRCEF Program Stage 1 criteria to ensure they met eligibility.

The submitted applications were reviewed by Office of Research Services personnel. Following review and feedback, the applicants confirmed eligibility and provided additional justification.

Allocated CRCEF Stage 1 funding is being distributed proportionately across all final qualified applicants.

This strategy was developed by an ad-hoc research administration team with representation from two equity seeking groups. The process documents were adapted from resources developed at Mount Saint Vincent University and used with permission. Although no peer review was required and no eligible applicant was unfunded, the team lead had previously trained on unconscious bias in peer review.

Contact information of the senior-level individual who is responsible for ensuring the program’s requirements are followed:

Deepak S. Gupta
Associate Vice President, Research, Innovation, and Graduate Studies
Office: 604.598.8827
E-mail: avpr@kpu.ca

 


Task Force on Equity, Diversity, and Inclusion in Research and Scholarship

Given the growing recognition of equity, diversity, and inclusion in research by major research funders, particularly the Tri-agencies, the Senate Standing Committee on Research and Graduate Studies supported the creation of a Task Force on Equity, Diversity, and Inclusion in Research and Scholarship.

The Task Force will ideally represent all five major equity-seeking groups: women, Indigenous Peoples, persons with disabilities, members of visible minority/racialized groups, and members of LGBTQ2+ communities. The purpose of the Task Force is to identify needed supports for the KPU community and resources needed for the university administration.

The Associate Vice President, Research, Innovation, and Graduate Studies, has received six applications, and the Task Force will be finalized and will commence its meetings shortly.

The updates will be posted at Today@KPU.


Institutional EDI Action Plan

An internal Steering Committee has initiated the development of an institutional EDI Action Plan.

KPU has also received one-time project funding from the Canada Research Chairs Program to develop the EDI Action Plan that meets their requirements.


President’s Diversity, and Equity Committee

Chaired by President and Vice Chancellor, Dr. Alan Davis, the President's Diversity and Equity Committee (PDEC) is a group dedicated to furthering the goal of diversity and equity within the KPU community.